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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Mary DeLoretto, Chief Service Development Officer |
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PRESENTER(S): |
Jared Scarbrough, Acting Director of Capital Construction |
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Kyle Stockley, Rail Infrastructure Project Manager |
TITLE:
title
Contract: Bombardier Truck Overhaul - Parts Procurement (Gray Manufacturing and Alstom)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve the contract and authorize the executive director to execute the purchase orders and associated disbursements with Gray Manufacturing and Alstom to procure parts for the Bombardier truck overhaul in the amount of $2,129,321.64.
BACKGROUND:
To maintain the Bombardier commuter rail passenger cars in a state of good repair, the trucks need to be overhauled. The trucks consist of the frame, wheels springs and other suspension components.
DISCUSSION:
This procurement provides 22 separate parts for the Bombardier Vehicle Trucks located at Warm Springs. UTA's solicitation was an Invitation for Bid (IFB), where price was the only consideration for the award. The solicitation allowed for multiple awards.
UTA made anaward to the two low bidders as follows: Gray Manufacturing received the award for 16 parts for a price of $1,362,939.92 and Alstom received the award for 6 parts for a price of $766,381.72 The 22 parts supplied by the respective contractors will allow UTA Employees to overhaul 38 Bombardier Bi-Level passenger vehicles on its FrontRunner commuter rail system.
• Gray Manufacturing was awarded 16 parts worth $1,362,939.92.
• Alstom was awarded 6 parts worth $766,381.72.
Total Value of the Bombardier Vehicle Truck Materials Kit Overhaul $2,129,321.64
The spreadsheet attached lists the individual parts being purchased.
These Contracts will commence upon approval and be completed approximately November 2023.
CONTRACT SUMMARY:
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Contractor Name: |
Gray Manufacturing and Alstom |
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Contract Number: |
22-03568 (Alstom) 22-035682 (Gray Manufacturing) |
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Base Contract Effective Dates: |
Dates: June 6, 2022- November 30, 2023 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
$1,362,939.92 (Gray), 766,381.72 (Alstom) = 2,129,321.64 |
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Procurement Method: |
IFB - Low Bid |
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Budget Authority: |
Capital Overhaul Projects 2022 and 2023 Budget |
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ALTERNATIVES:
If we do not overhaul the Bombardier trucks, the vehicles will be out of a state of good repair and not be available for revenue service.
FISCAL IMPACT:
Included in the 2022 and 2023 Capital Program under project code: SGR391
ATTACHMENTS:
IFB
Contractor’s Acceptance
Purchase Orders
Parts detail