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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Bill Greene, Chief Finance Officer |
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PRESENTER(S): |
Todd Mills, Director of Supply Chain |
TITLE:
title
Pre-Procurements
- Meadowbrook Building 3 Restrooms and First Aid Room Remodeling
- Light Rail Vehicle 1122 Accident Repair
- Bus Stop Shelters
- Janitorial Services
end
AGENDA ITEM TYPE:
Pre-Procurement
RECOMMENDATION:
Informational report for discussion
BACKGROUND:
Utah’s Public Transit District Act requires all contracts valued at $200,000 or greater be approved by the UTA Board of Trustees. This informational report on upcoming procurements allows Trustees to be informed and provide input on upcoming procurement projects. Following the bid solicitation and contract negotiation process, final contracts for these projects will come before the board for approval.
DISCUSSION:
• Meadowbrook Building 3 Restroom and First Aid room remodeling. The Meadowbrook Building 3 was built in the mid 70’s and has been used as UTA largest bus repair facilities. Due to the age of the facility, it has become necessary to remodel the Men’s and Women’s restroom. This project will replace the old tile, all the piping, the toilets and partitions, and will include installing new ball valves to allow system shutoffs for future maintenance. The wash stations will be replaced with new Stainless steel bird baths that will update the space and provide a cleaner, longer lasting space for employees. Funding for this project was included in the 2022 CapEx budget. This procurement will be conducted as an RFP. (Req. 10753, Jake Wouden)
• Light Rail Vehicle 1122 Accident Repair. This procurement will be a sole source contract to Siemens, who is the manufacturer of our light rail vehicles, to allow for the complete repair of rail vehicle 1122 and its return to revenue service. This rail vehicle was involved in an accident on November 2, 2018 initiated by the operator accelerating through a corner which caused the last vehicle to leave the rails and impact a traction power pole as well as an oncoming light rail vehicle that was on a parallel rail. Both impacts caused significant structural damage to the vehicle.
1122 will be sent to Siemens to allow for a 3D imaging and comparison with original manufacturer design specifications. Siemens is the only vendor that owns the propriety designs, expertise and knowledge to accomplish this repair of the structural members of the vehicle as the original manufacturer of the vehicle and verify that the repairs bring the structure within original manufacture specifications. UTA will verify operation of all components and test the vehicle prior to revenue service. Funding for this repair was included in the State of Good Repair Capital projects budget. This sole source was reviewed an approved by the Sole Source Review Board on 5/4/2022. (Req. 10575, Bryan Sawyer)
• Bus Stop Shelters. This procurement is to contract with a vendor to provide Bus Stop Shelters for up to 5 years. This purchase will be a mixture of replacement and updating old bus stops to be ADA compliant as part of State of Good Repair, and adding new shelters to existing stops. These shelters will be a combination of cantilever and three-sided shelters, in various sizes depending on the location. Funding for these shelters is a combination of Salt Lake County sales tax, Region-wide grant funding, and the Bus Stop improvement program through the approved CapEx budget. This procurement will be conducted as an IFB. (Req. 10781, GJ LaBonty).
• Janitorial Services. This procurement is to contract with a vendor, or multiple vendors, to provide Janitorial Services for 19 UTA buildings. Vendors may be selected for 1 or more facilities based on best value to UTA. This contract will be for 3 years, with two 1-year options for renewal. Funding for this contract is included in the Facilities Maintenance Operations Expense budget. This procurement will be conducted as an RFP, where technical criteria will be evaluated and scored in addition to price. (Req. 10807, Kevin Anderson).
ATTACHMENTS:
None