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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Mary DeLoretto, Chief Service Development Officer |
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PRESENTER(S): |
Jared Scarbrough, Acting Director of Capital Construction |
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Kyle Stockley, Rail Infrastructure Project Manager |
TITLE:
title
Change Order: On-Call Infrastructure Maintenance Contract Task Order #22-52 - 7800 South Garfield Grade Crossing (Stacy and Witbeck Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve task order #22-52 to the on-call infrastructure maintenance contract with Stacy and Witbeck and authorize the Executive Director to execute a task order and associated disbursements in the amount of $254,664.
BACKGROUND:
In October 2020, UTA released a request for procurement (RFP) for an on-call maintenance contractor focused specifically on infrastructure assets. Bids were received and evaluated, and Stacy and Witbeck Inc. was selected as the winner based on overall scoring using the best value format. The UTA Board of Trustees approved the contract and authorized the Executive Director to execute the contract with Stacy and Witbeck Inc. on January 27, 2021. This contract is for three-years with two one-year options.
UTA’s rail infrastructure is at an age where yearly rehabilitations and replacements need to occur to maintain the infrastructure in a state of good repair. These projects typically address three concerns:
1) Passenger ride quality
2) Automobile cross-traffic ride quality
3) Potential stray current issues
DISCUSSION:
UTA Staff is requesting approval of task order #22-52 with Stacy and Witbeck, Inc. to complete one grade crossing replacement project in the amount of $254,664. UTA is partnering with West Jordan on the project. West Jordan is using our contractor to improve the roadway leading to our crossing. Their portion of the project is $102.907. UTA’s portion is $151,751. The scope of this request includes full replacement of the 7800 South Grade Crossing on the Garfield Line. The useful life of a grade crossing is approximately 10 years. The Task Order has been determined to be within the scope of the master Task Ordering Agreement. The Task Order pricing has been determined to be fair and reasonable based on both a UTA Independent Cost Estimate and performance of a Price Analysis.
CONTRACT SUMMARY:
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Contractor Name: |
Stacy and Witbeck Inc. |
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Contract Number: |
20-03349-52 |
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Base Contract Effective Dates: |
January 1, 2021 through December 31, 2023 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$17,712,416 |
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Amendment Amount: |
$254,664 |
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New/Total Contract Value: |
$17,967,080 |
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Procurement Method: |
RFP best value modification |
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Budget Authority: |
SGR and Capital Projects 2022 Budget and West Jordan’s reimbursement |
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ALTERNATIVES:
If we do not perform maintenance on the grade crossing it will deteriorate, negatively impacting freight line service.
FISCAL IMPACT:
This budget is included in the 2022 Capital Program
ATTACHMENTS:
1) Task Order