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TO: |
Board of Trustees |
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THROUGH: |
Mary DeLoretto, Interim Executive Director |
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FROM: |
David Hancock, Acting Chief Service Development Officer |
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PRESENTER(S): |
David Hancock, Acting Chief Service Development Officer |
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Andrea Pullos, Project Manager |
TITLE:
title
Contract: Ogden/WSU BRT Signal Materials/Prioritization System (State of Utah and Utah Department of Transportation)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize Executive Director to approve all payments to the State of Utah for signal materials and prioritization system obtained through the Utah Department of Transportation (UDOT) warehouse for the Ogden/WSU BRT project up to $2,000,000.
BACKGROUND:
In order to maintain uniformity with traffic signals between UDOT and local streets, UDOT maintains a warehouse of signal materials. These materials are purchased through state contracts. UDOT and local municipalities use this warehouse on projects throughout the state. UDOT also requires any system with signal prioritization to have all items and systems procured through them.
DISCUSSION:
For Ogden/WSU BRT, UTA plans to use the UDOT warehouse for the supply of the traffic signal materials that will be used on UDOT, Ogden City, and Weber State University roadways. Our designer has filled out the UDOT order forms and placed our order to the warehouse. UTA will provide these materials to our contractor as owner furnished materials. When the contractor picks up the materials, UDOT will send the invoice for the materials directly to UTA for payment. The total estimate for traffic signal materials is $1,270,552.
The traffic signal prioritization system (TSP) must also be procured from UDOT and their programming company to ensure the system is compatible state-wide. This system and the processes to set up installation is estimated to be $687,000. We request board approval for $2,000,000 to utilize the UDOT warehouse and their state contracts to purchase our roadway signal materials as well as for the TSP systems.
CONTRACT SUMMARY:
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Contractor Name: |
State of Utah |
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Contract Number: |
Purchase Order #213508 |
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Base Contract Effective Dates: |
N/A |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$0 |
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Amendment Amount: |
$0 |
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New/Total Amount Contract Value: |
$2,000,000 |
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Procurement Method: |
State Contracts |
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Funding Sources: |
FTA Funding |
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ALTERNATIVES:
• none
FISCAL IMPACT:
This project is included in UTA’s approved 5-Year Capital Plan. The original budget accounted for this work. There are sufficient funds in the project budget.
ATTACHMENTS:
Contract: Ogden/WSU BRT Signal Materials/Prioritization System (State of Utah and Utah Department of Transportation)
State Furnished Materials Cost Estimate