Legislation Details

File #: 15-1360   
Type: Procurement Contract/Change Order Status: Passed
In control: Board of Trustees
On agenda: 6/9/2021 Final action: 6/9/2021
Title: Change Order: Master Stray Current Monitoring Agreement Amendment (Dominion Energy)
Attachments: 1. Master Stray Current Monitoring Amendment (Dominion), 2. Stray Current Monitoring Purchase Order, 3. Master Stray Current Monitoring Contract (Dominion)

TO:                                                                Board of Trustees

THROUGH:                                          Carolyn Gonot, Executive Director

FROM:                                                               Mary DeLoretto, Chief Service Development Officer

PRESENTER(S):                     Mary DeLoretto, Chief Service Development Officer                                                                                                                              David Hancock, Director of Capital Construction

 

TITLE:

title

Change Order: Master Stray Current Monitoring Agreement Amendment (Dominion Energy)

end

 

AGENDA ITEM TYPE:

Procurement Contract/Change Order

RECOMMENDATION:

Approve expense request and authorize Executive Director to execute Modification No. 1 to the Master Stray Current Mitigation contract (UTA Contract No. 15-360) with Dominion Energy and authorize issuance of the associated purchase order (PO)  in the amount of $1,750,000.

BACKGROUND:

In 2011, UTA entered into a Master Stray Current Mitigation contract with Questar Gas (now Dominion Energy) to monitor the effects of UTA’s light rail system relative to Dominion’s gas pipeline infrastructure.  This contract was established on April 27, 2011 and expires April 27, 2026.  This is a time and materials contract, and there is no finalized amount provided in the agreement.  However, the annual cost has ranged between $300,000 and $400,000 historically.  The contract contained a System Description (Exhibit A) and a List of Test Sites (Exhibit B) which had now become out-of-date.

DISCUSSION:

UTA Staff is requesting approval to execute Modification No. 1 and an associated  PO with Dominion Energy in the amount of $1,750,000. This PO covers five years (2021-2025) with a not to exceed amount (NTE) of $350,000 annually.  If approved, this addition will bring the total contract value to $5,464,140.    Modification No. 1 contains an updated System Description under Exhibit A and provides an updated List of Test Stations. The List of Test Stations in moved from Exhibit B to an Addendum 1 which may be updated periodically by mutual agreement without requiring a contract amendment or modification.   The scope of this contract includes reimbursement for the following activities: • Stray current monitoring  • Stray current mitigation  • Required repairs • Independent verification of testing results

CONTRACT SUMMARY:

Contractor Name: 

Dominion Energy

Contract Number:

15-1360

Base Contract Effective Dates:

April 27th, 2011 through April 27th, 2026

Extended Contract Dates:

NA

Existing Contract Value: 

$3,714,140.00

Amendment Amount:

$1,750,000.00

New/Total Amount Contract Value:

$5,464,140.00

Procurement Method: 

N/A

Funding Sources:

SGR and Capital Projects 2021 Budget

ALTERNATIVES:

There are no alternatives at the current time. 

FISCAL IMPACT:

This budget is included in the 2021 Capital Program.  The five-year capital budget also includes the requested funding amount for years 2022-2025.

ATTACHMENTS:

1) Modification 1 2) Contract 3) Purchase Order