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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Mary DeLoretto, Chief Service Development Officer |
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PRESENTER(S): |
Jared Scarbrough, Director of Capital Construction |
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TITLE:
title
Change Order: On-Call Systems Maintenance Task Order #23-003 - 2023 General Engineering and Maintenance (Rocky Mountain Systems Services)
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AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve task order #23-003 (2023 General Engineering and Maintenance) to on-call systems maintenance contract with Rocky Mountain System Services (RMSS) and authorize the Executive Director to execute contract and associated disbursements in the amount of $300,000.
BACKGROUND:
In November 2020, UTA released a request for procurement (RFP) for an on-call maintenance contractor focused specifically on systems engineering and maintenance support. Rocky Mountain Systems Services was selected as the winner based on overall scoring using the best value format. The UTA Board of Trustees approved the contract and authorized the Executive Director to execute the contract with RMSS on February 24, 2021. This contract is for three years with two, one-year options.
Typical task orders under this contract include:
• Subject matter experts to support UTA rail systems and MOW systems departments.
• Train Control System upgrades, repairs, analysis, and training
• Stray Current monitoring and analysis
• OCS/TPSS repair, maintenance, and training
• Traffic Signal inspections, connections, repairs, and coordination
DISCUSSION:
This task is for Systems Engineering and/or Maintenance Support on State of Good of Repair projects including:
• SGR-310: Red Light Signal Enforcement
• SGR-397: Traction Power Substation Replacement
• SGR-398: Overhead Catenary System
• SGR-403: Train Control Rehab and Replacement
• SGR-404: Rail Switches and Trackwork Controls
• SGR-410: Fiber Rehab and Replacement
Examples of the Scope of work to be completed under this task include:
Train Control System Services:
• Design, material procurement, installation, testing, integration, and final commissioning for train control systems and components as required by UTA to support capital projects.
• Software development, modifications, and simulation.
• Vital and non-vital communication troubleshooting, routine and emergency maintenance, and upgrades.
• Installation and repairs of light rail and commuter rail switch heaters.
Overhead Catenary System Services:
• Infrastructure repairs, upgrades, preventative/routine maintenance and/or emergency services.
Traction Power Substation Infrastructure Services:
• Upgrade systems as determined by UTA, including material procurement, wire installation, equipment replacement and troubleshooting, communication configuration and installation, integration with UTA’s Supervisory Control and Data Acquisition (SCADA) control system
• Infrastructure repairs, minor upgrades, preventative/routine maintenance and/or emergency services.
Signal and Grade Crossing Support:
• Assist with UTA and non-UTA design and construction projects including projects that interface and/or foul UTA facilities and require grade crossings and/or train control systems be taken in and out of service to support such projects during construction.
UTA-Owned Utility Locating Services:
• Locate buried utilities for projects that interface with or are near UTA owned facilities that do not show up on Blue Stakes of Utah.
Utility Interference Monitoring and Mitigation Services:
• Provide UTA with data logging, monitoring, reporting, analysis, and recommendations for instances where UTA equipment may receive interference and in some cases damage to their equipment from third-party utilities.
Training and Materials:
• Provide training materials and curriculum including in-person and on-the-job training to UTA personnel as determined by UTA Systems Engineering and Maintenance of Way.
CONTRACT SUMMARY:
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Contractor Name: |
Rocky Mountain Systems Services |
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Contract Number: |
20-03382VW-23-003 |
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Base Contract Effective Dates: |
March 3, 2021 through December 31, 2025 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$12,329,656 |
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Amendment Amount: |
$300,000 |
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New/Total Contract Value: |
$12,629,656 |
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Procurement Method: |
RFP best value modification |
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Budget Authority: |
SGR Capital Budgets |
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ALTERNATIVES:
Disapprove task order. This would prevent UTA from receiving the on-call support needed and leave RMSS without the necessary time and materials to carry out general system maintenance activities.
FISCAL IMPACT:
This budget is included in the 2023 Capital Program.
ATTACHMENTS:
Task Order #23-003