|
TO: |
Board of Trustees |
|
THROUGH: |
Jay Fox, Executive Director |
|
FROM: |
Alisha Garrett, Chief Enterprise Strategy Officer |
|
PRESENTER(S): |
Kyle Brimley, IT Director |
|
|
|
TITLE:
title
Contract: UTA Police Console Upgade (L3Harris Technologies, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to issue a Purchase Order, and its associated disbursements, under a State of Utah Cooperative Contract to L3Harris Technologies for new dispatch consoles and maintenance in the amount of $318,376.63.
BACKGROUND:
The State of Utah is undergoing a significant upgrade to its communications infrastructure as it transitions from its current Motorola radio system to the advanced Harris P25 radio system. This modernization effort aims to enhance the reliability and effectiveness of emergency communications across the state. However, as part of this transition, the existing UTA police dispatch consoles are incompatible with the new system and will need to be replaced.
DISCUSSION:
To address this, four dispatch consoles will be upgraded to the state-of-the-art L3/Harris Symphony consoles, which are designed to integrate seamlessly with the Harris P25 system. These new consoles will be equipped with a CSSI (Console Subsystem Interface) link, connecting them to one of the state’s core network hubs to ensure smooth and efficient communication.
CONTRACT SUMMARY:
|
Contractor Name: |
L3Harris Technologies, Inc. |
|
Contract Number: |
PO 2403873 |
|
Base Contract Effective Dates: |
August 14, 2024 thru July 31, 2029 |
|
Extended Contract Dates: |
N/A |
|
Existing Contract Value: |
N/A |
|
Amendment Amount: |
N/A |
|
New/Total Contract Value: |
$318,376.63 |
|
Procurement Method: |
Utah State Contract PA4143 |
|
Budget Authority: |
Approved 2024 Capital Budget and Operating Budget |
|
|
|
ALTERNATIVES:
An alternative would require police dispatchers to rely on handheld radios for their dispatching needs. This approach would significantly undermine the effectiveness of the dispatch operations, leading to slower response times and potential delays in deploying emergency services. The inefficiencies associated with handheld radios could compromise the rapid and coordinated response that is crucial in critical situations, thereby impacting overall public safety.
FISCAL IMPACT:
The fiscal impact of upgrading to the L3/Harris Symphony dispatch consoles is a crucial consideration for the State. The investment in these new consoles, which involves replacing outdated equipment and integrating them with the Harris P25 system, represents a substantial initial expenditure. However, this upfront cost is offset by the long-term benefits of enhanced communication efficiency and reliability. By ensuring compatibility with the new radio system, the state avoids the higher costs and operational inefficiencies associated with using handheld radios, which could lead to increased delays and potentially higher expenses in emergency response scenarios. Additionally, the upgrade is likely to reduce maintenance costs and downtime, ultimately contributing to cost savings over time and improving the overall effectiveness of emergency services.
This 2024 purchase includes equipment (capital budget) and technical support (operating budget).
Capital budget
2024 - Capital Budget Project ICI226 $268,243.59
Operating Budget
2024 - $2,580.00
2025 - $9,723.09
2026 - $16,890.05
2027 - $10,315.22
2028 - $10,624.68
ATTACHMENTS:
UTA ORDER 2403873 L3Harris Technologies, Inc with notes and signatures
PA4143_Full_Contract_PA4143_L3Harris Sourcewell exp
Harris Participation Addendum-L3H_UCA_Rev1 with UTA Fully executed
Exhibit A Utah Transit Authority Police _UTA Consoles_19903_052124 (004)