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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Nichol Bourdeaux, Chief Planning and Engagement Officer |
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PRESENTER(S): |
Hal Johnson, Director of Innovative Mobility Solutions |
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Shaina Quinn, IMS Program Manager |
TITLE:
title
Contract: Master Pool Service Agreement for Supplemental Services Pilot (Western Trails, Charters and Tours, DBA Salt Lake Express)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute the master pool service agreement (MSA), and associated disbursements, for the Supplemental Services Pilot with Western Trails, Charters & Tours, DBA Salt Lake Express (Salt Lake Express), in the pool not-to-exceed amount of $30M over 5 years.
BACKGROUND:
UTA desires to contract with innovative private transportation companies to provide supplemental bus services as needed under an MSA. As issued on May 3, 2024, and as procured through a Request for Proposals (RFP) #24-038431PP for a Supplemental Services Pilot, two contractors were selected by UTA’s evaluation committee for this pool of services, including Salt Lake Express
DISCUSSION:
The contractors will operate independently from UTA but with UTA’s oversight, using key performance indicators such as safety, ridership, cost efficiency, and service quality. The contractors are required to comply with all laws and regulations that apply to private transportation companies when sponsored by the public sector.
For purposes of these agreements, the term “service” refers to supplemental services such as seasonal services, event services, and planned State of Good Repair support services. UTA will utilize the supplemental services contracts when needed without interrupting baseline service and straining the operational resources required to deliver those core services to the community. This will ensure UTA’s operational resources are prioritized to baseline services in the 5-year service plan.
CONTRACT SUMMARY:
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Contractor Name: |
Western Trails, Charters & Tours, DBA Salt Lake Express |
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Contract Number: |
24-038433PP |
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Base Contract Effective Dates: |
August 28, 2024 - September 30, 2027 (2 option years extend the contract to September 30, 2029) |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
$30M for the pool of two contractors. |
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Procurement Method: |
RFP |
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Budget Authority: |
Approved 2024 Operating and Capital Budgets |
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ALTERNATIVES:
If UTA were to determine not to approve these agreements, other options would need to be presented for evaluation.
FISCAL IMPACT:
See Requisition #156545. The Master Service Agreement (MSA) 24-038433PP is one of two contracts in a pool. The pool has an NTE of $30M. All expenses will be tied to approved service orders to be requested under this MSA. Service orders will require additional board approval. Based on an independent cost estimate for supplemental bus services, an estimated total of $30M is requested over five years for the entire pool. Service orders may follow to draw down on the MSA’s estimated cost of $30M.
Funding approved for 2024 in Innovative Mobility Solutions and included in Financial plan for future operating budgets and 5 Year Capital Plan.
ATTACHMENTS:
• UTA Contract 24-038433PP Western Trails and Charter