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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
David Hancock, Chief Capital Services Officer |
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PRESENTER(S): |
Jared Scarbrough, Director Capital Design & Construction |
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Andrea Pullos, Project Manager |
TITLE:
title
Change Order: Ratification of 900 E. UVX Station Design Modification 1 (Horrocks Engineers, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Ratify the execution of Change Order No. 1 and associated disbursements with Horrocks Engineering, Inc. in the amount of $102,055.
BACKGROUND:
In October 2023, UTA signed a contract with Horrocks Engineering, Inc to design and additional station for the Utah Valley BRT (UVX) project. The design phase of this project is now finishing as UTA prepared to solicit for construction.
DISCUSSION:
During design of this project, it was determined snow melt was needed for each platform which resulted in additional coordination with the stakeholders and more conceptual layouts and design time than originally planned.
This change order was approved by CCC in January 2024 and should have been presented to the Board in February for approval pursuant to Board of Trustees Policy 2.2 and Utah Code Section 17B-2a-808.1(2)(u)(ii)(B), as there was an increase to the contract of more than 15%. According to UTA’s assigned assistant attorney generals the Board authority to ratify this change order or the commitment of funds.
UTA staff requests ratification of Change Order No. 1 on the Horrocks Engineering, Inc contract for the UVX project. 2024 Funding exists to cover these costs.
CONTRACT SUMMARY:
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Contractor Name: |
Horrocks Engineers, Inc. |
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Contract Number: |
23-03750VW-01 |
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Base Contract Effective Dates: |
October 15, 2023 - January 31, 2025 |
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Extended Contract Dates: |
NA |
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Existing Contract Value: |
$488,618 |
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Amendment Amount: |
$102,055 |
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New/Total Contract Value: |
$590,673 |
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Procurement Method: |
RFQu - Qualifications Based |
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Budget Authority: |
Approved 2024 Capital Budget |
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ALTERNATIVES:
The Board may decline ratification of the Change Order but elect, as authorized, to approve the payment for the work performed.
FISCAL IMPACT:
Funds are available in 2024 years of the capital plan to cover these costs. All funds will come from the MSP287- 900 East UVX Station capital project in the 2024-2028 Five Year Capital Plan.
The majority of these costs are offset by CMAQ funds
2024 Capital Budget: $4,200,000: Available 2024 Budget before Request: $596,307
Total Change Order #1 amount of $102,055.
ATTACHMENTS:
Change Order: #001 - 900 East UVX Design Services (Horrocks Engineers, Inc.)