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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Jared Scarbrough, Acting Chief Capital Services Officer |
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PRESENTER(S): |
Kyle Stockley, Director of Capital Vehicles |
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TITLE:
title
Contract: FrontRunner Passenger Seating Foam Kits (Chestnut Ridge Foam, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute contract 25-03963 and associated disbursements with Chestnut Ridge Foam Inc., in the amount of $1,036,615.64, to furnish and deliver seat foam and related materials for the overhaul of passenger seats on the 38 FrontRunner commuter rail coach cars.
BACKGROUND:
Ongoing maintenance of UTA’s commuter rail coach cars requires periodic overhaul of various components and systems. The passenger seat foam is one of the wearable components in the commuter rail coaches and is need of replacement. UTA recently released an Invitation for Bid for the supply of seat foam required for this overhaul work. Bids were received and evaluated and Chestnut Ridge Foam, Inc., was selected as the winning bidder.
DISCUSSION:
UTA operates 38 Bombardier BiLevel Coach and Cab Cars for FrontRunner service. In the 17 years of UTA’s commuter rail operations, full foam replacement has not been performed.
The Scope of Work replaces the foam for all passenger seats in the fleet, including two spare sets for inventory. Deliveries will consist of an initial first article, followed by four separate shipments in four-month intervals until all foam specified in this contract has been supplied. Replacement of the seating foam will be done by UTA internal labor utilizing existing UTA facilities.
The contract pricing has been determined to be fair and reasonable based on both a UTA independent cost estimate and the performance of a price analysis.
CONTRACT SUMMARY:
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Contractor Name: |
Chestnut Ridge Foam, Inc. |
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Contract Number: |
25-03963 |
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Base Contract Effective Dates: |
Effective after final signature received –
December 31, 2027 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
$1,036,615.64 |
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Procurement Method: |
IFB |
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Budget Authority: |
Approved 2025 Capital Budget |
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ALTERNATIVES:
No alternates were found with this IFB that would meet FRA 49 CFR 238, App.B requirements, which covers Flammability and Smoke Emission Characteristics.
FISCAL IMPACT:
This contract is for a one-time purchase of seat foam and related materials to be delivered over three years utilizing Capital Budget line item SGR391.
• 2025 Contract Total: $109,343.44
• 2026 Contract Total: $734,637.24
• 2027 Contract Total: $192,634.96
Total Contract Value: $1,036,615.64
ATTACHMENTS:
• Contract: FrontRunner Passenger Seating Foam Kits (Chestnut Ridge Foam, Inc.)