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TO: |
Board of Trustees |
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FROM: |
Andres Colman, Chief Operations Officer |
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PRESENTER(S): |
Kevin Anderson, Director of Maintenance Support |
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Guy Miner, Facilities Maintenance Manager |
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TITLE:
title
Contract: Lawn Care and Landscape Maintenance (Yard Masters Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute contract 26-040353 and associated disbursements with Yard Masters Inc. for the estimated price amount of $265,680.40 for five (5) years for lawn care and landscape maintenance.
BACKGROUND:
Seasonal landscape management is critical to the overall professional appearance of all UTA properties, for maintaining the value of UTA real assets and for providing a safe and pleasant environment for employees and ridership.
On June 25, 2025, the Board approved contract 25-03950 for five years and for similar services. However, that agreement was terminated in October of 2025 because the contractor was not able to adequately meet the conditions of the contract.
DISCUSSION:
This procurement was completed as a Request for Proposal (RFP) and resulted in contracts between Utah Transit Authority (UTA) and three separate awardees (Acer Landscape, Roth Landscape Services, LLC, and Yard Master, Inc.).
The scope of the Yard Masters Inc. contract includes eight (8) UTA property locations under FrontRunner North to be maintained and serviced. Regular landscape maintenance of our properties will include mowing, trimming, fertilizing, vegetation management, and weed control.
CONTRACT SUMMARY:
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Contractor Name |
Yard Masters Inc. |
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Contract Number |
26-040353 |
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Contract Start/End Dates |
Effective after last signature - April 15, 2031 |
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Total Contract Value |
$265,680.40 |
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Procurement Method |
RFP |
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Budget Authority |
Approved 2026 Operating Budget |
ALTERNATIVES
There are no viable options for this service, unless UTA were to increase its Facilities’ staff to perform services in-house.
FISCAL IMPACT:
Each of these contracts will be for five (5) years and will commence upon approval and expire when all services have been received approximately April 15, 2031. The combined pricing for all three (3) contracts is estimated at $1,067,727.03 over a five (5) year period.
The pricing presented on each contract are estimates based on UTA’s best estimate for forecast usage over a five (5) year period.
The 2026 approved operating budget includes $33,720.67 for Lawn Care and Landscape Maintenance. All funds will come from the approved 2026 Contract Services operating expense line in the Department of Facilities annual yearly budget 3800.50353.91 with future requests for years to 2027-2031 as follows:
• 2026 Contract Total: $33,720.67 (Remaining 8 months 2026)
• 2027 Contract Total: $51,717.40
• 2028 Contract Total: $52,895.00
• 2029 Contract Total: $54,472.00
• 2030 Contract Total: $56,015.00
• 2031 Contract Total: $16,860.33 (4 months - Through April 15, 2031)
Total Contract Value: $265,680.40
Total Contract Pool Value: $1,067,727.03
ATTACHMENTS:
• Contract: Lawn Care and Landscape Maintenance (Yard Masters Inc.)