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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
David Hancock, Chief Capital Service Officer |
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PRESENTER(S): |
Jared Scarbrough (Director of Capital Design and Construction) |
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Jacob Wouden (Program Manager), |
TITLE:
title
Change Order: On-Call Infrastructure Maintenance Contract Task Order #23-125 - Sugar Interlocking Replacement (Stacy and Witbeck, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Authorize the Executive Director to execute task order No. 23-125 on the Stacy and Witbeck task ordering contract in the amount of $375,764.00 to replace the Sugar Interlocking on the North/South Trax line.
BACKGROUND:
In October 2020, UTA released a request for procurement (RFP) for an on-call maintenance contractor focused specifically on infrastructure assets. Bids were received and evaluated, and Stacy and Witbeck, Inc. was selected. UTA’s Board of Trustees approved the contract and authorized the Executive Director to execute the contract with Stacy and Witbeck Inc. on January 27, 2021. A one-year option was exercised in 2023 in preparation for a new procurement in 2024.
UTA’s aging rail infrastructure requires rehabilitations and replacements to maintain the infrastructure in a state of good repair. These projects typically address three concerns:
- Passenger ride quality
- Automobile cross-traffic ride quality
- Potential stray current issues
DISCUSSION:
UTA Staff requests approval of Task Order 23-125 with Stacy Witbeck, Inc. to complete the replacement of Sugar Interlocking in the amount of $375,764.00. The scope of this request includes full replacement of the Interlocking and special trackwork on the North/South Line. The Interlocking materials were procured under a previous task order. The replacement will take place during one continuous shutdown with a bus bridge in effect to service UTA riders. A complete power down of the overhead contact wires will be required to safely perform the demolition and construction of the special trackwork.
The Task Orders have been determined to be within the scope of the master Task Ordering Agreement. The Task Order pricing has been determined to be fair and reasonable based on both a UTA Independent Cost Estimate and performance of a Price Analysis.
CONTRACT SUMMARY:
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Contractor Name: |
Stacy and Witbeck, Inc. |
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Contract Number: |
20-03349VW-23-125 |
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Base Contract Effective Dates: |
January 1, 2021 through December 31, 2023 |
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Extended Contract Dates: |
January 1, 2024 through December 31, 2024 |
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Existing Contract Value: |
$35,049,033 |
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Amendment Amount: |
$375,764 |
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New/Total Contract Value: |
$35,424,797 |
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Procurement Method: |
RFP best value modification |
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Budget Authority: |
2024-2028 Capital Plan |
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ALTERNATIVES:
Without replacing this track, UTA faces component fatigue, safety issues, and possible service interruptions.
FISCAL IMPACT:
Funding for this contract amendment is included in the 2024-2028 Approved Capital Plan.
ATTACHMENTS:
1) Task Order 23-125