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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Viola Miller, CFO |
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PRESENTER(S): |
Robert Lamph, Comptroller |
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TITLE:
title
R2026-03-01 - Resolution Ratifying 2025 Expenditures and Disbursements to Non-Inventory Vendors
end
AGENDA ITEM TYPE:
Resolution
RECOMMENDATION:
Approve Resolution R2026-03-01 Ratifying 2025 expenditures and disbursements to designated non-inventory vendors that exceeded prior authorization, as presented.
BACKGROUND:
The Utah Public Transit District Act (Utah Code §17B-2a-808.1(2)(v)) requires the board of trustees of a large public transit district, such as the Authority, to review and approve any contract or expense exceeding $250,000. Further, the Board of Trustees of UTA in its Board Policy 2.2 - Contracting Authority, Procurement and Grants further defined which contracts, change orders and disbursements must be approved by the Board. Specifically, Board Policy 2.2 (III)(D)(3) permits the Board to preapprove disbursements equal to or greater than $250,000 by resolution. On October 22, 2025 the Board of Trustees of the Authority (the “Board”) passed Resolution R2025-10-04 Granting 2025 Expenditure and Disbursement Authority to Non-Inventory Vendors.
DISCUSSION:
The proposed resolution will request the board’s authorization for:
The ratification of 2025 expenses that exceeded prior authorization given in Resolution R2025-10-04. These 2025 vendor disbursements are highlighted in Exhibit A of the resolution.
ALTERNATIVES:
Because the respective disbursements have already been made, the Authority cannot withhold payment. The Board could refuse to ratify these disbursements, resulting in disbursements made without the requisite Board authorization.
FISCAL IMPACT:
The disbursements authorized in this resolution for 2025 expenses (detailed in Exhibit A to the resolution) represent payments and disbursements for payroll, utility, and government vendor obligations and have been absorbed by savings in the Authority’s adopted 2025 budget.
ATTACHMENTS:
Resolution R2026-03-01 with exhibit