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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Dave Hancock, Chief Capital Services Officer |
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PRESENTER(S): |
David Osborn, Project Manager |
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TITLE:
title
Change Order: Civil Contractor Services for Battery Electric Bus Charging Infrastructure Change Order #002 - Additional Chargers and Pantographs (Cache Valley Electric Company)
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AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute the change order and associated disbursements with Cache Valley Electric (CVE) in the amount of $772,181.65 for civil contractor services for additional battery electric bus charging infrastructure at 3900 South and Wasatch Blvd. and Central Pointe.
BACKGROUND:
In December 2022, UTA released a request for procurement (RFP) for Battery Electric Bus - High Powered On-Route and Depot Charging Infrastructure and Civil Contractor Services. The Board approved the initial contract on April 26, 2023. UTA’s expanding fleet of electric vehicles necessitates installation of these facilities to provide the necessary charging capacity for those vehicles. The proposed project and locations are consistent with the Board Approved Fleet Plan. CVE was selected as the “best value” for UTA based on a combination of technical and cost factors.
The contract provided for initial installations at Kimball Junction, Central Station, and the Tooele Senior Center. The charger at Kimball Junction will be for use by High Valley Transit and is being installed by UTA as part of an FTA No/Low grant. The chargers at the Tooele Senior Center will be used to charge micro transit vehicles, and the high-powered charger at central station will be used for UTA battery electric buses. The base contract indicated that UTA had the option of adding additional locations at pricing consistent with the base contract.
The chargers in Tooele and Central Station are operational and the Kimball Junction charger is scheduled for installation in 2024.
DISCUSSION:
This change order is to add battery electric bus chargers and pantographs at 3900 South and Wasatch Blvd and Central Pointe. These additional chargers support UTA's battery electric buses and provide flexibility on where those buses can be used. UTA will provide the equipment through the existing Gillig contract. CVE will provide all the infrastructure and installation of the UTA-provided equipment. CVE's contract allowed for optional sites to be added at the discretion of UTA and as negotiated with the contractor. An independent cost estimate (ICE) was prepared by the designers and confirms that the pricing from the contractor is fair and reasonable. This change order will also require a time extension to the end of August 2025. It will take approximately a year to obtain the switchgear for the Central Pointe charger.
CONTRACT SUMMARY:
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Contractor Name: |
Cache Valley Electric Company (CVE) |
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Contract Number: |
22-03675-002 |
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Base Contract Effective Dates: |
April 26, 2023 through August 31, 2024 |
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Extended Contract Dates: |
Through August 31, 2025 |
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Existing Contract Value: |
$942,049.23 |
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Amendment Amount: |
$772,181.65 |
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New/Total Contract Value: |
Not to Exceed $1,714,230.88 |
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Procurement Method: |
Request for Proposal |
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Budget Authority: |
2024-2028 Capital Plan - Project REV236 |
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ALTERNATIVES:
Do not install charging equipment which would reduce the ability to provide service with electric vehicles.
FISCAL IMPACT:
Funding for this change order is included in the 2024-2028 Approved Capital Plan.
ATTACHMENTS:
Change Order