|
TO: |
Board of Trustees |
|
THROUGH: |
Jay Fox, Executive Director |
|
FROM: |
Viola Miller, Chief Financial Officer |
|
PRESENTER(S): |
Monica Howe, Fares Director |
|
|
|
TITLE:
title
Fare Agreement: Special Events Agreement (University of Utah)
end
AGENDA ITEM TYPE:
Service or Fare Approval
RECOMMENDATION:
Approve and authorize the Executive Director to execute a contract with the University of Utah for a Special Events Agreement.
BACKGROUND:
The University of Utah (U of U) and Utah Transit Authority (UTA) are longstanding partners providing ticket-as-fare to the U of U’s events. The partnership allows ticket holders to use their event ticket to ride UTA services on the date printed on the ticket. Valid services include: Bus, TRAX, FrontRunner, Streetcar, BRT and Microtransit. Paratransit eligibility applies. The current agreement expires on August 31, 2025, and both parties desire to continue the partnership.
DISCUSSION:
Staff recommend continuing to partner with the U of U and enter a three (3) year Special
Events Agreement. The price for the (3) three-year contract is $1,060,500. The U of U may add additional events not listed in the contract using a pricing schedule based on actual tickets sold as reported by the U of U.
The pricing is calculated based on a standard formula which uses historical trip data obtained from the automated passenger counter system. The trip count from historical data, and other variables such as event location and time of day, are used to forecast trips for the event. The fare rate ($3.75 group pass rate) is multiplied by the forecasted trips.
CONTRACT SUMMARY:
|
Contractor Name: |
University of Utah |
|
Contract Number: |
25-F28295 |
|
Base Contract Effective Dates: |
September 1, 2025 - August 31, 2028 |
|
Extended Contract Dates: |
NA |
|
Existing Contract Value: |
NA |
|
Amendment Amount: |
NA |
|
New/Total Contract Value: |
$1,060,500 |
|
Procurement Method: |
NA |
|
Budget Authority: |
NA |
ALTERNATIVES:
Do not enter into an agreement and forego revenue
FISCAL IMPACT:
Total revenue of $1,060,500 over a three-year period with annual revenue as follows:
• 2025-26 Base Contract Total: $341,000
• 2026-27 Base Contract Total: $378,500
• 2027-28 Base Contract Total: $341,000
Contract Total: $1,060,500
Year 2 pricing is higher because of an additional football game.
ATTACHMENTS:
• Fare Agreement: Special Events Agreement (University of Utah)