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TO: |
Board of Trustees |
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THROUGH: |
Mary DeLoretto, Interim Executive Director |
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FROM: |
Mary DeLoretto, Interim Executive Director |
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PRESENTER(S): |
Todd Provost, Director of Capital Development |
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Hal Johnson, Manager of Project Research and Development |
TITLE:
title
Contract: Professional Design Services for Electric Bus Charging Infrastructure (Spectrum Engineers)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve award and authorize Executive Director to execute Professional Services contract and associated disbursements with Spectrum Engineers in the not to exceed (NTE) amount of $546,280 to provide design and construction documents for electric bus charging stations.
BACKGROUND:
UTA has received two grants for the deployment of additional electric battery buses. UTA has planned for a 5 to 1 ratio of electric buses to high powered chargers. The designer will provide key design and construction documents to support the design and construction of the needed charging infrastructure.
DISCUSSION:
A designer needs to be procured to progress the project to 100% design and produce an advertising package for electric charging infrastructure construction in 2022. UTA has developed two options in addition to a basic work package for the implementation of charging stations for 20 electric buses. Upon execution of this contract, the basic work package will be authorized. Options 1 and 2 will be exercised in UTA’s sole discretion, dependent on additional grant funding. There is no guarantee that any option will be exercised.
UTA will issue a notice to proceed for the basic work package upon receipt of Board approval. Options 1 and/or 2 will be exercised in UTA’s discretion once sufficient grant funding becomes available. UTA staff is currently seeking Board approval for the basic work package plus both Options 1 and 2.
The initial period of performance is from January 15, 2022 through October 31, 2023 with an additional option year to be exercised in UTA’s sole discretion extending from November 1, 2023 to October 31, 2024.
CONTRACT SUMMARY:
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Contractor Name: |
Spectrum Engineers, Inc. |
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Contract Number: |
21-03476BM |
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Base Contract Effective Dates: |
January 15, 2022, thru Oct 31, 2023 |
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Extended Contract Dates: |
One option year through October 31, 2024 |
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Existing Contract Value: |
NA |
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Amendment Amount: |
NA |
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New/Total Amount Contract Value: |
$546,280 (NTE - including options) |
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Procurement Method: |
Request for Qualifications |
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Funding Sources: |
Grant and local funds |
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ALTERNATIVES:
None
FISCAL IMPACT:
Funding for the work is included in the 2022 budget.
ATTACHMENTS:
Contract