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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
David Hancock, Chief Capital Services Officer |
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PRESENTER(S): |
Jared Scarbrough, Director Capital Design and Construction |
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Dean Hansen, Project Manager |
TITLE:
title
Change Order: On-Call Infrastructure Maintenance Contract Task Order #24-001 - Maintenance of Way Training Yard (Stacy and Witbeck, Inc)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve task order #24-001 to the on-call maintenance contract with Stacy and Witbeck, Inc. and authorize the Executive Director to execute the task order and associated disbursements in the amount of $2,814,521 to construct the drainage, duct bank, earthwork, and track work associated with the MOW training facility at UTA's Semi-Service yard location.
BACKGROUND:
UTA is developing an apprenticeship program for the rail maintenance employees. This program will provide proper training to employees who maintain, operate, inspect, and troubleshoot the UTA rail systems, including the Front Runner Commuter Rail and the TRAX Light Rail systems. UTA is in the process of developing a comprehensive, full-scale training yard that will provide real-life training scenarios on actual equipment utilized on UTA rail systems. The curriculum for the apprenticeship program will utilize the training yard infrastructure and functionality.
In October 2020, UTA procured an on-call maintenance contractor focused specifically on infrastructure assets. The UTA Board of Trustees approved the master tack ordering agreement with Stacy and Witbeck on January 27, 2021. This contract is for three-years (with 2 option years) and will be coming up for re-procurement in 2024.
The MOW training yard work is the same type of work performed by the on-call contractors on the SGR projects. The only difference is that it is not in revenue service. The UTA MOW department will maintain this equipment, just as any other MOW equipment. The material is identical to the in-service material. This training yard project has always been planned to use on-call services to perform the work.
DISCUSSION:
The purpose of the project is to support the active MOW system by improving the knowledge and training of the MOW personnel. The project will repurpose existing infrastructure removed from SGR projects, and install them in a controlled environment to directly improve the safety and reliability of the active system.
This training yard will allow UTA Maintenance of Way (MOW) employees to become proficient in the systems they maintain in a safe environment that does not affect revenue trains. Employees will be able to improve their maintenance response times, knowledge base, and overall confidence when troubleshooting mainline system components.
CONTRACT SUMMARY:
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Contractor Name: |
Stacy and Witbeck, Inc. |
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Contract Number: |
20-03349-24-1 |
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Base Contract Effective Dates: |
January 1, 2021 through December 31, 2023 |
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Extended Contract Dates: |
January 1, 2024 through December 31, 2024 |
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Existing Contract Value: |
$31,934,732.00 |
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Amendment Amount: |
$2,814,521 |
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New/Total Contract Value: |
$34,749,253 |
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Procurement Method: |
RFP best value modification |
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Budget Authority: |
2024-2028 Capital Plan |
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ALTERNATIVES:
If disapproved, the training yard track, drainage, and civil infrastructure will not be constructed.
FISCAL IMPACT:
Budget for this contract amendment is included in the 2024-2028 Capital Program.
ATTACHMENTS:
1) Contract