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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Jay Fox, Executive Director |
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PRESENTER(S): |
Travis King, Director, Safety & Security |
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TITLE:
title
Contract: Federal Railroad Administration (FRA) Crash Memory Modules (Dell Marketing)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute Purchase Order 17584 and associated disbursements with Dell Marketing under State Contract PA4283 in the not-to-exceed amount of $346,250.25 to install crash memory hardware in order to be compliant with Federal Railroad Administration’s (FRA) code CRF 229.136.
BACKGROUND:
The purchase of crashworthy memory devices must comply with FRA CFR 229.136, which governs locomotive image recording systems. This device is required to retain a minimum of 12 hours of recorded video to support an investigation in the event of a major incident. The crashworthy memory chip functions similarly to an aircraft “black box” preserving critical video data under extreme conditions.
DISCUSSION:
This purchase is for the first 25 crashworthy memory chips, which will be installed by the Radio and Video Security team in conjunction with the installation of the new camera hardware. The chips will be integrated into the Locomotive and Cab Cars of the FrontRunner train fleet.
An additional set of cameras will need to be purchased in the future to be fully compliant with the regulation.
CONTRACT SUMMARY:
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Contractor Name: |
Dell Marketing |
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Contract Number: |
State Contract: PA4283 Purchase Order: 17584 |
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Base Contract Effective Dates: |
State Contract: February 1, 2024 - June 30, 2026 Purchase Order: Effective after final signature - November 30, 2025 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
$346,250.25 |
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Procurement Method: |
Utah State Contract PA4283 |
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Budget Authority: |
Approved 2025 Capital Budget |
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ALTERNATIVES:
Failure to complete this work by October 12, 2027, will result in non-compliance with FRA regulations. As camera systems are now classified as safety sensitive equipment, any train lacking fully operational cameras - including crashworthy memory - will not be permitted to operate within our system under FRA rules.
FISCAL IMPACT:
The 2025 approved Capital budget includes funds allocated for this Dell Technologies purchase. Funding will be expensed to the Hardware - Equipment expense line, account number 2229.65000.5008, Frontrunner Camera Systems capital project.
• 2025 Contract Total: $346,250.25
Total not-to-exceed amount: $346,250.25
ATTACHMENTS:
• Contract: Federal Railroad Administration (FRA) Crash Memory Modules (Dell Marketing)
• State Contract PA4283 (Link <https://bit.ly/USC_PA4283>)