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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Mary DeLoretto, Chief Capital Services Officer |
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PRESENTER(S): |
Dave Hancock, Director of Capital Development |
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Travis Colledge, Project Manager III |
TITLE:
title
Contract: Master Task Ordering Agreement for Bus System Enhancement Design Services Consultant Pools A, B, C (Kimley-Horn and Associates, Inc.)
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AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Authorize the Executive Director to execute the bus system enhancement Master Task Ordering Agreement, and associated disbursements, with Kimley-Horn and Associates, Inc. for one year with a not-to-exceed amount of $500,000.
BACKGROUND:
In the 2023-2027 Five-year Capital Plan, local funding has been allocated yearly for Bus Stops, End of Line Facilities, and Operator Restrooms. To develop an ongoing yearly program of projects for bus system improvements, Design Pools A, B, and C were developed. Maintaining a pool of pre-qualified consultants that may be solicited to complete tasks via task order will increase UTA’s efficiency to deliver system enhancement projects yearly and utilize the programmed budget. Since requirements and budget are determined on an annual basis, these contracts are for one year with 4 additional one-year options to be exercised each year contingent on the availability of funds. Board approval will be obtained prior to the exercise of each option provided its value exceeds $200,000.
DISCUSSION:
If approved, Kimley-Horn and Associates, Inc. is qualified for Design Pools A, B, and C:
• Pool A-Bus Stops $300,000 for one year
• Pool B-End of Line (EOL) Facilities $100,000 for one year
• Pool C-Operator Restrooms $100,000 for one year
No work is authorized, nor funds obligated until a task order is issued under this contract. Individual task orders totaling $200,000 or more will be brought to the board for approval. If the cost of all task orders issued for year one under this agreement exceeds the not-to- exceed Amount of $500,000, additional board approval will be required.
CONTRACT SUMMARY:
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Contractor Name: |
Kimley-Horn and Associates, Inc. |
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Contract Number: |
23-036853 VW |
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Base Contract Effective Dates: |
6/14/2023 to 6/14/2024 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
$500,000 ( Not to Exceed Amount for pools A, B, & C) |
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Procurement Method: |
RFQu (Qualification) |
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Budget Authority: |
2023Capital Budget |
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ALTERNATIVES:
By not developing a pool of consultants for design services, UTA is compromised in its ability to deliver system enhancement projects. The alternative to executing contracts for design services in each pool category would require three RFQu’s for design services every year and create additional work while possibly impacting completion dates. The current approach streamlines the process, allows for more efficient delivery, and helps ensure the project gets completed on time.
FISCAL IMPACT:
The 2023 Capital Budget includes fund for these busy system enhancement design services.
ATTACHMENTS:
1) Contract