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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Patrick Preusser, Chief Operating Officer |
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PRESENTER(S): |
Kayleigh Hammerschmid, Assistant Manager of Service Delivery |
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TITLE:
title
Contract: Operator Uniforms (Skaggs Companies, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute contract #24-03890 and associated disbursements with Skaggs Companies, Inc. for operator uniforms in the not-to-exceed amount of $1,950,000 (including a two (2) year base term and three (3) one year option periods).
BACKGROUND:
UTA requires a contract for operator uniforms to provide uniforms to operators in all operations service units. This includes monitoring inventory levels, supplying uniforms on the approved uniform list, delivering and stocking uniforms with sufficient inventory levels to complete all the requirements as referenced in the RFP.
UTA conducted an RFP solicitation and received multiple proposals; after evaluation, UTA selected Skaggs Companies, Inc. as the selected bidder with best overall value.
DISCUSSION:
UTA Staff is requesting approval of contract 24-03890 in the not-to-exceed amount of $780,000 over a two (2) year period with the option to extend the initial term for up to three (3) additional one-year option periods, for a total contract period not to exceed five (5) years or $1,950,000.
CONTRACT SUMMARY:
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Contractor Name: |
Skaggs Companies, Inc. |
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Contract Number: |
24-03890 |
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Base Contract Effective Dates: |
March 12, 2025 - March 31, 2027 |
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Extended Contract Dates: |
April 1, 2027 - March 31, 2030 (three option years) |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
NTE $1,950,000 (including option years) |
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Procurement Method: |
RFP |
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Budget Authority: |
Approved 2025 Operating Budget |
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ALTERNATIVES:
If the proposed vendor is not approved, we will need to issue a new Request for Proposals.
FISCAL IMPACT:
The 2025 approved budget for uniforms is $390,000 and future funding request are projected to be $390,000 annually. The total amount over five (5) year shall not-to-exceed $1,950,000. Each service unit will be billed monthly, with all funds coming from the Operations Uniforms Budget.
Operators receive the allotment based on the amount in the Collective Bargaining Agreement agreed upon between the Amalgamated Transit Union Local 382 and The Utah Transit Authority of $350.00 per operator. The allotment is credited yearly to the operator account on their Go-To-Work date. Upon purchasing of items, items are costed to the Service Unit of the operator and paid out of the Uniform Budget of that specific Service Unit.
2025 Budget: $292,500 (Remaining 9 months of 2025)
2026 Budget Request: $390,000
2027 Budget Request: $390,000
2028 Budget Request: $390,000
2029 Budget Request: $390,000
2030 Budget Request: $97,500 (Through March 31, 2030)
Expected 5-year Total: $1,950,000
ATTACHMENTS:
• Contract: Operator Uniforms (Skaggs Companies, Inc.)