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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Dave Hancock, Chief Officer of Capital Services |
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PRESENTER(S): |
Jared Scarbrough, Director of Capital Design and Construction |
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Dean Hansen, Manager of Systems Engineering |
TITLE:
title
Change Order: On-Call Systems Maintenance Contract Task Order #24-007 - 200 South Bus Fiber (Rocky Mountain Systems Services)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute Task Order 24-007 and associated disbursements with Rocky Mountain Systems Services in the amount of $340,832.04 to procure, install, and test fiber optic cables at 10 bus stops along 200 South.
BACKGROUND:
UTA executed contract 24-03814VW with Rocky Mountain Systems Services (RMSS) for on-call systems maintenance. The term of this contract is for three years with two one-year term options. RMSS was selected based on best value procurement methodology. The UTA Board of Trustees approved the contract on June 12, 2024, and it was fully executed on June 14, 2024. The original contract value is not-to-exceed $40,000,000 at $8,000,000 per year.
Typical task orders under this contract include:
• Support for rail and maintenance of way systems
• Upgrades, repairs, analysis, and training of train control systems
• Repair, maintenance, and training of overhead contact systems and traction power substations
DISCUSSION:
Under Task Order 24-007, Rocky Mountain Systems Services will procure, install, and test 48-strand single-mode fiber optic cables at 10 bus stops along 200 South, between 400 West and 200 East, and ensure connectivity with UTA Frontline Headquarters Information Technologies main center, as well as establish power connectivity. Salt Lake City will install conduits and power cables from the meter to the conduit stub. For a complete list of bus stop locations, see proposal 52720-028. UTA’s Information Technology department will procure, install, and configure network switches, communication boxes, digital signs, etc.
CONTRACT SUMMARY:
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Contractor Name: |
Rocky Mountain Systems Services |
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Contract Number: |
24-03814-24-007 |
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Base Contract Effective Dates: |
June 14, 2024 through July 1, 2027 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$1,900,608.51 |
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Amendment Amount: |
$340,832.04 |
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New/Total Contract Value: |
$2,241,440.55 |
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Procurement Method: |
RFP Best Value |
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Budget Authority: |
2024 Approved Capital Budget |
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ALTERNATIVES:
Disapprove task order. The 10 bus stops along 200 South, between 400 West and 200 East, will not be connected to UTA’s network and customers will not be able to plan trips accordingly.
FISCAL IMPACT:
This change order request allocates $340,832.04 of the 2024-2028 Capital Plan for Bus Stop Enhancements (SGR407).
2024 Capital Budget: $3,380,000
Costs: $1,812,217
Obligations: $1,510,114
TO 24-007: $10,000
Remaining Capital Budget: $47,669
2025 Capital Plan: $1,275,000
Costs: $0
Obligations: $217,150 (Brasco)
TO 24-007: $330,832.04
Remaining 2025 Capital Plan: $727,017.96
ATTACHMENTS:
Task Order