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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
David Hancock, Chief Capital Services Officer |
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PRESENTER(S): |
Jared Scarbrough, Director of Capital Design and Construction |
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Janelle Robertson, Project Manager III |
TITLE:
title
Contract: Program Management Right of Way Acquisition Services (Horrocks Engineers, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize Executive Director to execute the contract and associated disbursements with Horrocks Engineers in the amount of $1,875,000 for three years for program management right of way acquisition services. Exercise of option years will require future board approval.
BACKGROUND:
UTA’s charter includes the responsibility to acquire right-of-way or other facilities necessary or convenient for public transit service. This is a time consuming and complicated process which is critical to the timely and successful completion of current and future projects. In addition, UTA has received funding for corridor preservation for future projects that needs to be utilized and implemented.
DISCUSSION:
Using a competitive process, UTA selected Horrocks Engineers, Inc. to provide right of way acquisition services to help UTA deliver real estate needs in a timely manner. The type of services to be provided include corridor preservation expertise, relocation services, acquisition services, appraisal reviews, lead agent services, and general management of the programs and processes. Projects expected to utilize these services immediately are the Box Elder and Weber County corridor preservation projects and corridor preservation for the FrontRunner South Extension. Other projects will also be able to utilize this contract as needed. The base 3-year contract has a not to exceed value of $1,875,000 and each of the first three years is subject to an annual NTE of $625,000. Each of the two option years also has an NTE of $625,000.
CONTRACT SUMMARY:
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Contractor Name: |
Horrocks Engineers, Inc. |
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Contract Number: |
23-03799 |
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Base Contract Effective Dates: |
June 2024 - June 30, 2027. |
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Extended Contract Dates: |
Two additional one-year options through June 2029 will require future board approval. |
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Existing Contract Value: |
n/a |
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Amendment Amount: |
n/a |
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New/Total Contract Value: |
NTE $1,875,000 for three-year base contract. |
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Procurement Method: |
RFQu |
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Budget Authority: |
Approved 2024 Capital Budget |
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ALTERNATIVES:
UTA could attempt to provide these services internally, but it would be a significant burden and cause significant delays.
FISCAL IMPACT:
$625,000 per year for up to 5 years if both options are exercised-contained within the approved 5-year capital plan.
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2024 Budget |
2025 Plan |
2026 Plan |
Total |
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MSP140 |
$125,000 |
$125,000 |
$125,000 |
$375,000 |
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MSP193 |
$250,000 |
$250,000 |
$250,000 |
$750,000 |
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MSP264 |
$250,000 |
$250,000 |
$250,000 |
$750,000 |
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Total |
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$1,875,000 |
ATTACHMENTS:
Contract