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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Jon Larsen, Chief Capital Services Officer |
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PRESENTER(S): |
David Osborn, Acting Director of Capital Design and Construction |
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TITLE:
title
Change Order: On Call Systems Services Contract Task Order #26-011 - Power Control Cabinets Construction and Install: Phase One (Rocky Mountain Systems Services)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute Task Order 26-011 and associated disbursements on contract 24-03814 with Rocky Mountain Systems Services (RMSS) in the amount of $1,266,306 to install Phase One consisting of 10 new Power Control Cabinets (PCC) on station platforms.
BACKGROUND:
UTA executed contract 24-03814 with Rocky Mountain Systems Services (RMSS) for on-call systems maintenance. The term of this contract is for three years with two one-year term options. RMSS was selected based on best value procurement methodology. The UTA Board of Trustees approved the contract on June 12, 2024, and it was fully executed on June 14, 2024. The original contract value is not to exceed $40,000,000
Typical task orders under this contract include:
• Support for rail and maintenance of way systems
• Upgrades, repairs, analysis, and training of train control systems
• Repair, maintenance, and training in overhead contact systems and traction power substations
DISCUSSION:
Due to the age and condition of the existing Power Control Cabinets (PCCs) located on station platforms, Utah Transit Authority has determined that replacement of the PCC cabinets is necessary. This effort includes the replacement of the PCC cabinets and associated equipment required to support safe, reliable, and maintainable operations. Following the successful completion of the Arena Pilot Project PCC replacement, the scope and requirements for addressing the remaining 24 PCC locations have been established.
Utah Transit Authority (UTA) has procured twenty-four (24) new PCC for this project. This Phase One task order will install 10 of the 24. The remainder will be installed with a future task order.
The Contractor shall be responsible for the complete buildout, assembly, and preparation of these PCC cabinets in accordance with the approved Arena Pilot Project PCC cabinet design.
The pilot cabinet configuration shall serve as the standard for this effort.
This will include:
• Materials - The Arena PCC Project has been completed, the design and materials have been approved by UTA, this will be used for the PCCs.
• Electrical Equipment and Wiring - The PCC cabinet will have all electrical components and wiring installed prior to transporting to location for installation. This will allow for quick connections to platform utilities.
• Installation for Fiber Optics in PCC - Fiber distribution panels will be terminated and installed in the same method as the Arena PCC Pilot.
• Civil Work - RMSS or its contractor will expand/lay appropriate size foundations to accommodate the size of the new PCC cabinet.
CONTRACT SUMMARY:
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Contractor Name |
Rocky Mountain Systems Services |
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Contract Number |
24-03814-26-011 |
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Existing Contract Start/End Dates |
6/14/2024 Through 7/1/2027 |
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New Contract Start/End Dates |
N/A |
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Current Contract Value to Date |
$19,803,259 |
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Change/Task Order Amount |
$1,266,306 |
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New Total Contract Value |
$21,069,565 |
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Procurement Method |
RFP Best Value |
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Budget Authority |
Approved 2026 Capital Budget |
ALTERNATIVES
Disapprove task order. The Power Control Cabinets would remain in a sub-optimal state, and their limited dimensions will prevent any future expansion of network or power equipment.
FISCAL IMPACT:
The 2025-2029 Five Year Capital Plan includes $1,266,306 for the PCC Construction & Install, work is anticipated to occur in 2026 under the PCC Replacement Project (SGR412).
Total Task Order Value: $1,266,306 Account # 20-2531.65000.123220
The overall not-to-exceed value for this contract is $40,000,000 if both option years are exercised.
Master Task Order Agreement Value to Date: $21,069,565
ATTACHMENTS:
• Change Order: On Call Systems Services Contract Task Order #26-011 - Power Control Cabinets Construction and Install: Phase One (Rocky Mountain Systems Services)