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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Alisha Garrett, Chief Enterprise Strategy Officer |
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PRESENTER(S): |
Auty Dahlquist, Records Manager |
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TITLE:
title
UTA Policy - UTA.01.08 - Records Management and Access
end
AGENDA ITEM TYPE:
UTA Policy
RECOMMENDATION:
Adopt UTA.01.08 - Records Management and Access Policy with minor updates and rescind the following, which have been incorporated into the new version:
Corporate Policy 1.1.10 - Records Access and Management Policy
Corporate Policy 6.6.1 - HIPPA Implementation
Corporate SOP 1.1.12 - Claims
Corporate SOP 1.1.13 - Lawsuits and Legal Documents
Corporate SOP 1.1.13-1 - Processing of Applications for Writs of Garnishments
Corporate SOP 1.1.14 - Personal Mail
BACKGROUND:
UTA is subject to State and Federal recordkeeping laws. This policy lines out those compliances and other responsibilities relating to UTA records and acceptance of legal documents.
DISCUSSION:
This Policy incorporates previous Policy and SOP’s regarding Records Management, including UTA’s public record request compliance, acceptance of Legal documents, and recordkeeping.
ALTERNATIVES:
If this policy is not adopted, the current Corporate Policy 1.1.10 - Records Access and Management Policy and associated policies above will remain in effect without changes or updates.
FISCAL IMPACT:
N/A
ATTACHMENTS:
UTA.01.08 - Records Management and Access Policy