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TO: |
Board of Trustees |
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THROUGH: |
Mary DeLoretto, Interim Executive Director |
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FROM: |
Dave Hancock, Acting Chief Service Development Officer |
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PRESENTER(S): |
Dave Hancock, Acting Chief Service Development Officer |
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|
Daniel Hofer, Manager of Capital Assets and Project Controls |
TITLE:
title
Contract: Project Management Software (Carahsoft Technology Corporation/Procore)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve purchase order and authorize the Executive Director to execute a contract and associated disbursements to purchase the Procore Project Management software through Carahsoft.
BACKGROUND:
UTA currently uses the Integrated Project Controls System (IPCS) to manage some of its capital projects. IPCS is approaching its end-of-life and needs a major platform upgrade or UTA needs to procure a new project management software system.
DISCUSSION:
UTA Staff is requesting approval to purchase Procore Project Management software. This off-the-shelf software package will help UTA standardize projects and mitigate risk on all capital projects. Also, Procore has already been integrated with JDE and other software in use by UTA. All training and troubleshooting will be provided by Procore. This product is currently being used by UTA contractors and other government agencies.
The Procore Project Management software is being procured using the state contract. The contract will be for three years with two additional one-year options. UTA will be invoiced on a per year basis. Estimated invoice amounts each year are shown below, assuming a 5% escalation rate year over year. The budget for 2021 is higher due to the one-time cost of JDE integration.
|
2021 |
2022 |
2023 |
2024 |
2025 |
|
$185,690 |
$184,579 |
$193,808 |
$203,499 |
$213,674 |
CONTRACT SUMMARY:
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Contractor Name: |
Carahsoft |
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Contract Number: |
UTA PO #20032529, State Contract # AR2472 |
|
Base Contract Effective Dates: |
October 2021 thru Sept 2024 |
|
Extended Contract Dates: |
2 one-year options through Sept 2026 |
|
Existing Contract Value: |
$0 |
|
Amendment Amount: |
$0 |
|
New/Total Amount Contract Value: |
Not to Exceed $981,250 |
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Procurement Method: |
National Cooperative Purchasing Alliance Contract 01-86 |
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Funding Sources: |
Dept 3700 Operating Budget |
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|
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ALTERNATIVES:
N/A
FISCAL IMPACT:
This budget is included in the 2021 Capital Program operating budget.
ATTACHMENTS:
1. Purchase Order- Project Management Software (Carahsoft Technology Corporation/Procore)
2. NCPA Contract 01-86 (Utah State Contract AR2472)