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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Mary DeLoretto, Chief Capital Services Officer |
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PRESENTER(S): |
Dean Hansen, Systems Engineering Manager |
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TITLE:
title
Change Order: On-Call Systems Maintenance Contract Task Order #23-018 - S-Curve Negative Return Cable-to-Rail Connections (Rocky Mountain Systems Services)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve task order #23-018 (S-Curve Negative Return Cable-to-Rail Connections) to on-call systems maintenance contract with Rocky Mountain System Services (RMSS) and authorize the Executive Director to execute task order and associated disbursements in the amount of $289,839.
BACKGROUND:
In March of 2021, UTA executed contract 20-03382VW with Rocky Mountain Systems Services (RMSS) for on-call systems maintenance. The term of this contract is for three years with two one-year term options. RMSS was selected based on best value procurement methodology. The UTA Board of Trustees approved the contract on February 24, 2021, and it was fully executed on March 2, 2021. On November 18, 2022, UTA executed change order #23-001 to exercise the two, one-year term options, ending on December 31, 2025. The original contract value was estimated at $15,000,000. On April 12, 2023, the UTA Board of Trustees approved an increase of the estimated contract value to $30,000,000.
Typical task orders under this contract include:
• Support for rail and maintenance of way systems
• Upgrades, repairs, analysis, and training of train control systems
• Monitoring and analysis of stray current
• Repair, maintenance, and training of overhead contact systems and traction power substations
• Inspection, connection, repair, of traffic signals
DISCUSSION:
UTA is requesting approval of task order #23-018 with RMSS. This task order replaces welded negative return cable-to-rail connections with bolted connections on ballasted and embedded track. Replacing these connections eliminates the need to use welding equipment when a connection breaks, which reduces the amount of time the track is out of service.
Location of Ballasted Track Connections:
• SRN13: 9400 S. Substation
• SRR12: Rio Grande Substation
• SRS11: Sugar Highway Substation
• SRA10: Atwood Substation
• SRP9: Pallas Yard Substation
• SRM8: Murray Substation
• SRC7: Central Substation
• SRW6: Walton Substation
• SRB4: Burton Substation
Location of Embedded Track Connections:
• 900 E. 400 S.
• 1000 E. 500 S.
• 1200 E. 500 S.
• 1300 E. 500 S.
CONTRACT SUMMARY:
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Contractor Name: |
Rocky Mountain Systems Services |
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Contract Number: |
20-03382-23-018 |
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Base Contract Effective Dates: |
March 2, 2021, through December 31, 2023 |
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Extended Contract Dates: |
through December 31, 2025 |
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Existing Contract Value: |
$21,219,373 |
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Amendment Amount: |
$289,839 |
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New/Total Contract Value: |
$21,509,212 |
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Procurement Method: |
Task Order Issued under Master Task Order Agreement |
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Budget Authority: |
2023-2027 Capital Plan through the Rail Switch and Trackwork Rehab/Replacement Project |
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ALTERNATIVES:
Disapprove task order. Continue to suspend revenue services to repair cable-to-rail connection breaks.
FISCAL IMPACT:
This budget is included in the 2023-2027 Capital Plan.
ATTACHMENTS:
Task Order #23-018