|
|
Type:
|
Procurement Contract/Change Order
|
Status:
|
Passed
|
|
On agenda:
|
4/14/2021
|
Final action:
|
4/14/2021
|
|
Title:
|
Contract: Program Management Services (HNTB)
|
|
Attachments:
|
1. Contract (HNTB)
|
TO: Board of Trustees
THROUGH: Carolyn Gonot, Executive Director
FROM: Mary DeLoretto, Chief Service Development Officer
PRESENTER(S): Mary DeLoretto, Chief Service Development Officer Manjeet Ranu, Director of Capital Projects
TITLE:
title
Contract: Program Management Services (HNTB)
end
|
AGENDA ITEM TYPE: |
Procurement Contract/Change Order |
|
RECOMMENDATION: |
Approve contract and authorize Executive Director to execute contract and associated disbursements with HNTB for Program Management Services for a three-year period of performance, in the amount of $17,086,498. Two additional option years allowed in the contract are subject to future board approval. |
|
BACKGROUND: |
To successfully deliver the Capital Program at UTA, specialty services and additional staff resources are needed at times to complete specific tasks and projects, while also helping support strategic direction and expert review with the benefit of a national perspective. These services include, but are not limited to, project management, construction inspection and oversight, right-of-way acquisition services, surveying, public involvement assistance, stray current identification, environmental and design assistance, project controls, design reviews, etc. Collectively, these and similar types of services are organized as “program management services” that support a program of many interrelated projects, tasks and initiatives involving multiple business units at UTA. At times, some contractor staff may co-locate at UTA offices. |
|
DISCUSSION: |
A competitive qualifications-based procurement process was recently followed where HNTB was selected to provide these Program Management Services to UTA for a 3-year period with two, 1-year options available after the initial 3-year contract period. Four proposals were received and HNTB was selected from this competitive, open procurement. This new Program Management Services Consultant (PMSC) contract between UTA and HNTB will enable UTA to continue to progress on successfully delivering it’s 5-year capital plan, supporting ongoing state of good repair needs and adjunct services, as appropriate. The major tasks in the contract include: 1. Program/project management services 2. Capital program development services 3. Project support services 4. Planning, engagement, and outreach services 5. Grants management services 6. NEPA/environmental services 7. Pre-construction services 8. Construction management, administration, and oversight services 9. Project controls services 10. Systems and signals engineering oversight services 11. Quality assurance and consultant evaluation services 12. Adjunct services To ensure an even transition between current work and projects, the current Program Management Services contract with WSP is being amended to allow them to provide services for specific projects and tasks while the transition shifts to HNTB. To expedite the onboarding of HNTB and to facilitate the transition with WSP, an advance work agreement was executed with HNTB for a portion of scope of services and is a part of this contract value. The total contract amount with HNTB for the three-year period of performance is $17,086,498, based on the following annual estimates: - Year 1: $5,903,441 - Year 2: $5,508,895 - Year 3: $5,674,162 If one or both option years are executed, a contract amendment will be brought to the Board for approval at that time. The value of this contract reflects an expanded capital program and the need to modernize project controls/management to support the larger capital program and emphasis on delivering projects. The contract value is an estimate; actual cost will be based on the services provided and will not exceed the authorized Board amount without additional Board approval. The loaded labor rates inclusive of overhead and profit are fixed for the contract period of performance subject to a 3% escalation rate for COLA and merit increases. Any additional rate increases or participation by additional HTNB personnel is subject to review and approval by the UTA PM. Exceeding the amount authorized by the Board would require a contract amendment to be approved by the Board. |
|
CONTRACT SUMMARY: |
|
Contractor Name: |
Contractor Name: HNTB |
|
Contract Number: |
Contract Number: 20-03384VW |
|
Base Contract Effective Dates: |
4/15/2021 to 4/15/2024 |
|
Extended Contract Dates: |
Two, 1-year options available after base contract with future board approval |
|
Existing Contract Value: |
N/A |
|
Amendment Amount: |
N/A |
|
New/Total Amount Contract Value: |
$17,086,498 |
|
Procurement Method: |
RFQu |
|
Funding Sources: |
Various capital project budgets and operating funds. |
|
ALTERNATIVES: |
The alternative would be to procure each service for each project, as needed, separately through UTA’s procurement office. |
|
FISCAL IMPACT: |
The contract amount is divided up among many UTA projects and groups where the program management services are provided. Each project manager and division manager have included these services into their capital project budgets which are included in the 5-year capital budget plan, or in their operating budgets. In addition, the Capital Department has included funds in its operating budget for special studies and support. As such, the funding for this contract is predominately sourced from capital funds, with a portion from operating funds. |
|
ATTACHMENTS: |
1. Contract |
|