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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Alisha Garrett, Chief Enterprise Strategy Officer |
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PRESENTER(S): |
Kyle Brimley, IT Director |
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TITLE:
title
Contract: Mobile Radio Development and Hardware (AdvanceTec Industries)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute contract 25-03959 and associated disbursements with AdvanceTec Industries in the not-to-exceed amount of $2,625,000 for communications hardware and supporting software development.
BACKGROUND:
UTA is upgrading its radio system and has selected AdvanceTec Industries as the most cost-effective and efficient solution for mobile radios. This upgrade will require minimal installation changes and offer seamless integration with existing systems. With a low risk of installation-related disruptions, AdvanceTec Industries stands out as the optimal choice for a smooth, reliable, and cost-efficient transition.
DISCUSSION:
The Radio Communications team will use AdvanceTec Industries' mobile units to upgrade the radios on UTA Bus, Paratransit, and Light and Heavy Rail fleet vehicles. The Radio Communications team will replace 1,500 individual radio receivers and upgrade in-vehicle antennas, retaining the use of other, existing, equipment, significantly reducing both installation costs and vehicle down time. AdvanceTec’s features are designed to minimize or eliminate the need for extensive retraining, and AdvanceTec will update the software to work with UTA’s selected communication provider, First Net.
CONTRACT SUMMARY:
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Contractor Name: |
AdvanceTec Industries |
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Contract Number: |
25-03959 |
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Base Contract Effective Dates: |
Effective after final signature received - 7/31/2026 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
$2,625,000 |
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Procurement Method: |
Sole Source |
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Budget Authority: |
Approved 2025 Capital Budget |
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ALTERNATIVES:
UTA’s research shows that no other system currently on the market can meet its requirements for seamless integration, reduced installation costs, and vehicle installation time. Alternatives to AdvanceTec Industries would result in higher costs and significant integration challenges. These options often require full system replacements, extensive retraining, and prolonged installation downtimes. Additionally, they present compatibility issues that increase the risk of operational disruptions and delay overall project delivery.
FISCAL IMPACT:
The approved budget includes funding for this equipment, with costs allocated across 5-year Capital Plan.
The total not-to-exceed contract value is $2,625,000 with expenditures planned for 2025 and 2026. The costs incurred will be reimbursed through the 2024 5307 formula grant.
2025 not-to-exceed Contract Total: $700,000
2026 not-to-exceed Contract Total: $1,925,000
Total not-to-exceed Contract Total: $2,625,000
ATTACHMENTS:
• Contract: Mobile Radio Development and Hardware (AdvanceTec Industries)