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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Dave Hancock, Chief Service Development Officer |
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PRESENTER(S): |
Dean Hansen, Manager Systems Engineering |
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TITLE:
title
Change Order: On-Call Systems Maintenance Contract Task Order #24-010 - Materials for Rice Interlocking Wayside System Upgrade (Rocky Mountain Systems Services)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve task order #24-010 (Rice Interlocking Materials) to on-call systems maintenance contract with Rocky Mountain System Services (RMSS) and authorize the Executive Director to execute task order and associated disbursements in the amount of $433,154.
BACKGROUND:
In March of 2021, UTA executed contract 20-03382VW with Rocky Mountain Systems Services (RMSS) for on-call systems maintenance. The term of this contract is for three years with two one-year term options. RMSS was selected based on best value procurement methodology. The UTA Board of Trustees approved the contract on February 24, 2021, and it was fully executed on March 2, 2021. On November 18, 2022, UTA executed change order #23-001 to exercise the two, one-year term options, ending on December 31, 2025. The original contract value was estimated at $15,000,000. On April 12, 2023, the UTA Board of Trustees approved an increase of the estimated contract value to $30,000,000.
Typical task orders under this contract include:
• Support for rail and maintenance of way systems
• Upgrades, repairs, analysis, and training of train control systems
• Monitoring and analysis of stray current
• Repair, maintenance, and training of overhead contact systems and traction power substations
• Inspection, connection, repair, of traffic signals
DISCUSSION:
UTA is requesting approval of task order #24-010 with RMSS. This task order is for the procurement of long-lead materials to upgrade the wayside system at the Rice interlocking to ElectroLogIXS with train detecting circuits and powered switch machines. See task order attachments for a list of materials.
CONTRACT SUMMARY:
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Contractor Name: |
Rocky Mountain Systems Services |
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Contract Number: |
20-03382-24-010 |
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Base Contract Effective Dates: |
March 2, 2021, through December 31, 2023 |
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Extended Contract Dates: |
Through December 31, 2025 |
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Existing Contract Value: |
$25,511,607.96 *Note: a calculation error was made after TO 23-18 which caused the existing and total contract values to be off for all TO’s presented on 12/20/2023. This existing contract value has been verified as correct. |
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Amendment Amount: |
$433,154 |
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New/Total Contract Value: |
$25,944,761.96 |
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Procurement Method: |
RFP best value modification |
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Budget Authority: |
2024 Capital Budget - Rail Switches and Trackwork Rehab and Replacement Project (SGR-404) |
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ALTERNATIVES:
Disapprove task order. Not ordering long-lead materials will delay construction.
FISCAL IMPACT:
Budget for Task Order 24-010 amendment value of $433,154 is included in the 2024-2028 Capital Plan.
ATTACHMENTS:
Task Order #24-010