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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Viola Miller, Chief Financial Officer |
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PRESENTER(S): |
Todd Mills, Director of Supply Chain |
TITLE:
title
Pre-Procurements
- Diesel Fuel and Unleaded Gasoline
- Operator Uniforms
- Wheel Press
- S70 Brake Calipers
end
AGENDA ITEM TYPE:
Pre-Procurement
RECOMMENDATION:
Informational report for discussion
BACKGROUND:
Utah’s Public Transit District Act requires all contracts valued at $200,000 or greater be approved by the UTA Board of Trustees. This informational report on upcoming procurements allows Trustees to be informed and provide input on upcoming procurement projects. Following the bid solicitation and contract negotiation process, final contracts for these projects will come before the board for approval.
DISCUSSION:
• Diesel Fuel and Unleaded Gasoline. UTA is seeking a firm to provide Diesel fuel and unleaded gasoline tank monitoring and refilling at all six (6) UTA fueling locations. This includes 87 Octane unleaded gasoline, as well as summer and winter mixtures of No.2 Red Diesel fuel. The selected firm will be required to connect to UTA’s tank level monitoring system to monitor the quantity of fuel in each tank, and deliver and refill the tanks within 24 hours of when they reach their reorder points. Funding for fuel is included in the operating expense budget for each division. The term of this contract will be for five years, and this procurement will be conducted as an RFP, where technical criteria will be evaluated and scored in addition to price. (Nathan Hess, and Lynette Moody).
• Operator Uniforms. This is a procurement to contract with a firm to provide uniforms for UTA’s operations team. The selected firm will provide uniform items such as shirts, pants, footwear, outerwear, and other components for Bus, Rail, and Special Services teams. On their anniversary date each year operators are given an allowance for uniform purchases. This information will be given to the vendor who will deduct employee purchases from the employee’s allowance and then summarize the purchases into one invoice to UTA. Funding for these purchases is included in the Division’s Operating Expense budget. This contract will be for a term of 5 years, and the procurement will be conducted as an RFP. (req. 157448, Kayleigh Hammerschmid)
• Wheel Press. This is a procurement to contract with a firm for a new wheel press for light rail wheels. The wheel press is used to mount and dismount all of the elements of the wheelsets on the axle, which is required for continuous maintenance on the vehicles. This purchase is to replace the current wheel press that is past it’s useful life and the cost of maintenance has become more than the press is worth. Funding for this purchase is included in the light rail overhaul program under SGR040. This will be a one-time purchase, and this procurement will be conducted as an RFP. (Req. 13925, Kyle Stockley)
• S70 Brake Calipers. This is a procurement to contract with a firm to provide new and/or rebuilt brake calipers for our S70 fleet of light rail vehicles as part of our light rail overhaul program. The brake calipers are reaching the end of their useful life and need to be replaced or rebuilt. There are over 600 calipers in the fleet that will be replaced over a period of five years. The leadtime on these calipers is approximately 45-52 weeks. The term of this contract is five (5) years. Funding for this program is included in the light rail overhaul SGR program budget and this procurement will be conducted as an RFP. (Kyle Stockley)
ATTACHMENTS:
None