TO: Board of Trustees
FROM: Mary DeLoretto, Chief Service Development Officer
PRESENTER(S): Dave Hancock, Director of Capital Construction Jared Scarbrough, Manager of Systems Engineering
TITLE:
title
Change Order: On-Call Systems Maintenance Task Order #11 - Trax Remote VHLC Access (Rocky Mountain Systems Services)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve task order #11 to on-call systems maintenance contract and authorize Executive Director to execute task order and associated disbursements with Rocky Mountain System Services (RMSS) In the amount of $472,796.
BACKGROUND:
In November 2020, UTA released a request for procurement (RFP) for an on-call maintenance contractor focused specifically on systems engineering and maintenance support. Rocky Mountain Systems Services was selected as the winner based on overall scoring using the best value format. The UTA Board of Trustees approved the contract and authorized the Executive Director to execute the contract with RMSS on February 24, 2021. This contract is for three-years with two one-year options. Typical task orders under this contract include: • Subject matter experts to support UTA rail systems and MOW systems departments. • Train Control System upgrades, repairs, analysis, and training • Stray Current monitoring and analysis • OCS/TPSS repair, maintenance, and training • Traffic Signal inspections, connections, repairs, and coordination
DISCUSSION:
UTA Staff is requesting approval of Task Order #11 with RMSS to design and install the necessary hardware and logic to bring 37 TRAX Grade Crossings and Interlocking locations online at the back office (Jordan River Rail Service Center) to allow for remote monitoring and data acquisition from the vital processors at these locations. There are 32 locations on the N/S (Blue) TRAX line and 5 locations on the University (Red) TRAX line that currently do not have this remote VHLC access. This Task will bring all 37 locations to the back office for remote monitoring. All other locations on the TRAX system already have this remote connection established and functioning. Establishing this remote connection will allow all vital processors on the TRAX system to be remotely accessible. This allows for more efficient analysis by our Maintenance of Way (MOW) and Systems Engineering departments in obtaining downloads and analyzing the train control system from the back office where the MOW and Systems Engineering teams are located. This saves a significant amount of time by eliminating the need for crews to drive to these locations to monitor and obtain data from the vital processors. Completing this project modernizes our light rail systems and allows for other projects in the future that will help automate processes and reduce the amount of time that will be required by MOW crews to physically visit each of these locations. This task order has been determined to be within the scope of the master task ordering agreement. The price has been determined to be fair and reasonable based on both an independent cost estimate (ICE) and a cost element analysis.
CONTRACT SUMMARY:
Contractor Name:
Rocky Mountain Systems Services
Contract Number:
20-03382VW
Base Contract Effective Dates:
March 3, 2021 through December 31, 2021 (for task order #11)
Extended Contract Dates:
N/A
Existing Contract Value:
$2,200,993
Amendment Amount:
$472,796
New/Total Amount Contract Value:
$2,673,789
Procurement Method:
Task Order issued under Master Task Ordering Agreement.
Funding Sources:
2021 SGR Budget
ALTERNATIVES:
The do nothing alternative will prevent UTA from having remote access to these locations and will prevent UTA from pursuing the future modernization projects at these locations.
FISCAL IMPACT:
This budget is included in the 2021 Capital Program.
ATTACHMENTS:
1) Task Order #11