TO: Board of Trustees
FROM: Alisha Garrett, Chief Enterprise Strategy Officer
PRESENTER(S): Dan Harmuth, IT Director
Tom Smith, Manager Network Services Manager
David Snyder, Enterprise Applications Manager
TITLE:
title
Contract: Microsoft SQL SCE Agreement (SHI International)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Authorize the Executive Director to execute a Purchase Order (PO) and associated disbursements with SHI International for Microsoft SQL SCE under State Contract AR-2488 for maximum total 3-year contract value of $256,963.20.
BACKGROUND:
Microsoft (MS) SQL Server is UTA’s primary database software for most of our purchased and in-house developed applications. There are over 500 production Microsoft SQL databases used to run UTA’s business and operational application systems.
DISCUSSION:
UTA’s contract for support and maintenance for MS SQL expired in April 2021. This procurement, using State of Utah Contract AR2488 will allow UTA to extend support and maintenance for MS SQL for another 3-year period. This action will allow UTA Technology to receive all patches, support, security patches, and upgrades to the MS SQL software during this time frame. The total value of the Microsoft SQL agreement is $256,963.20 or $85,654.40 for each year. SHI International will be the reseller of the Microsoft SQL SCE agreement. The procurement is based on State of Utah Contract # AR-2488 for cloud services. The cost breakdown is as follows: 2021 $85,654.40 2022 $85,654.40 2023 $85,654.40 Maximum Total 3-Year Contract Value: $256,963.20
CONTRACT SUMMARY:
Contractor Name:
SHI International, Microsoft Reseller
Contract Number:
UTA Contract #21-03464, State of Utah Contract #AR-2488
Base Contract Effective Dates:
5/1/2021 - 4/30/2024
Extended Contract Dates:
N/A
Existing Contract Value:
Amendment Amount:
New/Total Amount Contract Value:
$256,963.20
Procurement Method:
Utah State Contract AR-2488
Funding Sources:
Local
ALTERNATIVES:
Request bids from more than the vendors that provided bids against the State of Utah contract.
FISCAL IMPACT:
The budget for the software is already included in each year’s IT annual OPEX budget.
ATTACHMENTS:
1) UTA PO for Microsoft SQL 2) Link to State of Utah Contract AR2488, https://utah-das-contract-searchsp.s3.amazonaws.com/full_contract_AR2488_AR2488Full.pdf