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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Viola Miller, Chief Financial Officer |
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PRESENTER(S): |
Monica Howe, Fares Director |
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TITLE:
title
Fare Agreement: Special Events Agreement for Kilby Block Party (Sartain and Saunders, LLC)
end
AGENDA ITEM TYPE:
Service or Fare Approval
RECOMMENDATION:
Approve and authorize the Executive Director to execute Fare Agreement 25-F28317 with Sartain and Saunders, LLC (S&S Presents) for a Special Events Pass Agreement.
BACKGROUND:
UTA has historically partnered with S&S Presents to offer Ticket-as-Fare to the Kilby Block Party. This Partnership allows ticket holders to use their event ticket to ride UTA services on the date printed on the ticket. Valid services include: Bus, TRAX, FrontRunner, Streetcar, BRT and Microtransit. Paratransit eligibility also applies.
The concert series will once again take place in 2026, and both Parties desire to partner together to offer Ticket-as-Fare to the event’s ticket holders.
DISCUSSION:
Staff recommend continuing to partner with S&S Presents to offer the Special Events Pass Agreement for the Kilby Block Party. The pricing for the 2026 event is $20,295.
The pricing is calculated based on a standard formula which uses historical trip data obtained from the automated passenger counter system. The trip count from historical data, and other variables such as event location and time of day, are used to forecast trips for the event. The fare rate ($3.75 group pass rate) is multiplied by the forecasted trips.
CONTRACT SUMMARY:
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Contractor Name: |
Sartain and Saunders, LLC |
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Contract Number: |
25-F28317 |
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Base Contract Effective Dates: |
May 15, 2026 through May 17, 2026 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
$20,295 |
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Procurement Method: |
Non-Procurement Agreement |
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Budget Authority: |
N/A |
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ALTERNATIVES:
Do not enter into an agreement and forego revenue.
FISCAL IMPACT:
Estimated revenue from Sartain and Saunders, LLC is $20,295.
ATTACHMENTS:
• Fare Agreement: Special Events Agreement for Kilby Block Party (Sartain and Saunders, LLC)