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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Mary DeLoretto, Chief Service Development Officer |
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PRESENTER(S): |
Jared Scarbrough, Director of Capital Construction |
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Kyle Stockley, Rail Infrastructure Project Manager |
TITLE:
title
Change Order: On-Call Infrastructure Maintenance Contract Task Order #22-90 - 2023 Construction Management Fees (Stacy and Witbeck, Inc)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve Task Order #22-90 to the on-call maintenance contract with Stacy and Witbeck, Inc and authorize the Executive Director to execute the contract and associated disbursements in the amount of $574,080.
BACKGROUND:
After approval by the Board of Trustees on January 27, 2021, UTA executed an on-call Infrastructure Maintenance Contract with Stacy and Witbeck for the years 2021-2023, with a contract option for up to 24 additional months.
As part of the contract, UTA retains the services of a Project Manager and Track Superintendent full time. Specific services provided include:
• Field evaluations for upcoming task orders
• Providing bid estimates for project proposals
• Managing construction projects
• Coordinating resources for emergency response
This task order authorizes UTA to pay the construction management fees for the 2023 calendar year.
DISCUSSION:
UTA Staff is requesting approval of task order #22-90 with Stacy and Witbeck, Inc. to pay the cost for the Project Manager & Track Superintendent on retainer for the duration of the calendar year in accordance with the executed contract. Invoices will be submitted monthly for actual hours worked on task orders, not to exceed 40 hours per week.
CONTRACT SUMMARY:
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Contractor Name: |
Stacy and Witbeck Inc. |
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Contract Number: |
20-03349-90 |
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Base Contract Effective Dates: |
January 1, 2021 through December 31, 2023 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$22,712,010.00 |
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Amendment Amount: |
$574,080.00 |
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New/Total Contract Value: |
$23,286,090.00 |
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Procurement Method: |
RFP best value |
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Budget Authority: |
5-Year Capital Plan 2023-2027 |
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ALTERNATIVES:
Develop other plans for project management and oversight through internal personnel or procure through RFP.
FISCAL IMPACT:
This annual expense is included in the 2023 Capital Program.
ATTACHMENTS:
1) Contract task order #90