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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Viola Miller, Chief Finance Officer |
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PRESENTER(S): |
Todd Mills, Director of Supply Chain |
TITLE:
title
Pre-Procurements
- Additional Non-Revenue Vehicle Leasing
- Overhead Doors for Depot District CNG Fueling Station
- Engineering Consulting Services
end
AGENDA ITEM TYPE:
Pre-Procurement
RECOMMENDATION:
Informational report for discussion
BACKGROUND:
Utah’s Public Transit District Act requires all contracts valued at $200,000 or greater be approved by the UTA Board of Trustees. This informational report on upcoming procurements allows Trustees to be informed and provide input on upcoming procurement projects. Following the bid solicitation and contract negotiation process, final contracts for these projects will come before the board for approval.
DISCUSSION:
• Non-Revenue Vehicle Leasing. This is a procurement to contract with a firm to provide additional lease financing for non-revenue vehicles. In 2022 UTA entered into a 5-year master lease agreement for buses, cutaways, vanpool vans, and non-revenue vehicle fleet with Bank of America. Amounts for that 5-year master lease agreement were from the 2023-2027 Capital Plan. UTA has started its 2024-2028 Capital Plan and non-revenue vehicles will exceed the previous 5-year master lease agreement amount by $17,650,000. This amount now needs to be procured in an open competition bid. The term of this agreement will be 10 years. This procurement will be conducted as an RFP, where technical criteria will be evaluated and scored in addition to price. (req. 12699)
• Overhead Doors for Depot District CNG Fueling Station. This is a procurement to replace the overhead doors on the Depot District CNG fueling station. The current doors are too lightweight and not able to withstand high winds which has led to the doors being blown out and numerous repairs and issues. This purchase will be for four (4) explosion-proof doors and two (2) regular doors, all of which will have a high-wind load rating of 88 mph. The new doors will be similar to those installed on the wash bay, which have been operating without issue since being installed. Funding for this purchase is included in the Facilities Repair budget, and this procurement will be conducted as an IFB where award will be made to the lowest bidder. (Req. 12694, Guy Miner)
• Engineering Consulting Services. This is a procurement to contract with a firm to provide Engineering Consulting Services to the UTA Systems Engineering department. The selected firm will have specific transit rail systems, and positive train control experience and will perform Engineering Professional Services under the day-to-day guidance of UTA. The term of this contract will be for 3 years, plus two 1-year options for extension. Funding for this contract is included in the State of Good Repair Capital Projects and this procurement will be conducted as a RFQu, where selection will be made to the most qualified firm. (Req. 12664, Dean Hansen)
ATTACHMENTS:
None