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TO: |
Board of Trustees |
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THROUGH: |
Mary DeLoretto, Interim Executive Director |
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FROM: |
David Hancock, Acting Chief Service Development Officer |
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PRESENTER(S): |
David Osborn, Project Manager |
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TITLE:
title
Change Order: Meadowbrook Expansion - Underground Power and Communications Relocation (Big D Construction)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute a change order and associated disbursements with Big D Construction in the amount of $221,006
BACKGROUND:
In January 2021, UTA released a request for proposals (RFP) for the construction of the expansion of the Meadowbrook bus facility. This expansion includes an additional 7 bus bays and bus lifts. Proposals were received and evaluated, and Big-D Construction was selected as the winner based on overall scoring using the best value methodology. On April 28, 2021 the UTA Board of Trustees approved the contract and authorized the Executive Director to execute a contract with Big-D Construction.
This change order is for the relocation of UTA’s main power and network duct bank at Meadowbrook. The utilities are located directly under the new building expansion and in conflict with the new building footings and lifts. This prevents the contractor from installing footings and bus lifts.
DISCUSSION:
UTA Staff is requesting approval of this change order with Big-D Construction in the amount of $221,006. The scope of this change order includes full relocation of the utilities around the new expansion footprint. This new duct bank will be encased in concrete.
During the project design there was not sufficient information on the exact utility line location or underground depth. UTA decided not to remove pavement and excavate test holes to attempt to locate during design. This would have disrupted bus operations and would not have guaranteed locating the lines. It was assumed that the line was within UTA property and could be relocated during construction if it was in conflict.
A Direction or Authorization to Proceed (DAP) was issued on June 8, 2021 in the amount of $57,992. This was based on preliminary costs to relocate the power service. This would enable the contractor to procure long lead items and start work. A second DAP was issued for an additional $140,000 on July 8th as the final solution for relocating the power and communications lines was developed. These DAPs were issued because the utility conflict was preventing work on the building expansion from progressing which was not acceptable in terms of time or cost. The DAPs were reviewed and approved according to the process described in UTA Corporate Policy 3.1.6 (Contracting Authority).
The price for the change order has been determined to be fair and reasonable based on a detailed Independent Cost Estimate.
CONTRACT SUMMARY:
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Contractor Name: |
Big D Construction |
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Contract Number: |
20-03402VW-1 |
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Base Contract Effective Dates: |
April 29, 2021 to March 31, 2022 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$3,345,877 |
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Amendment Amount: |
$221,006 |
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New/Total Amount Contract Value: |
$3,566,883 |
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Procurement Method: |
Best Value |
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Funding Sources: |
Local UTA Funding |
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ALTERNATIVES:
Do not build project.
FISCAL IMPACT:
The budget is included in the current 5-year Capital Plan, 2021-2025.
ATTACHMENTS:
Change order