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Legislation Details
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Type:
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Procurement Contract/Change Order
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Status:
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Passed
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On agenda:
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2/22/2023
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Final action:
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2/22/2023
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Title:
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Contract: Oil, Lubricant, and Fluid Products for Bus and Rail Maintenance (Solutions Plus, Inc.)
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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Cherryl Beveridge, Chief Operating Officer |
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PRESENTER(S): |
Nathan Hess, Fleet Engineering Supervisor |
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Brent Miller, Contract Buyer |
TITLE:
title
Contract: Oil, Lubricant, and Fluid Products for Bus and Rail Maintenance (Solutions Plus, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve award and authorize Executive Director to execute this contract and associated disbursements with Solutions Plus to provide Bio Fresh and Clean products in the amount of $349,739.00.
BACKGROUND:
UTA’s revenue vehicles require regular service intervals to maintain the warranty and life expectancy of our vehicles. Various fluids are an integral part of maintaining our fleet. Bio Fresh is used in the Front Runner lavatories providing our customers with a positive experience on our trains . This is part of the full Fluids contract.
DISCUSSION:
This Procurement was completed as an invitation for bid (IFB) and resulted in contracts between Utah Transit Authority (UTA) and multiple awardees (see below) to supply UTA with oils, lubricants, and fluids for all of its bus & rail divisions in support of vehicle and facility maintenance. Solutions Plus will provide Bio Fresh as part of this contract. Solutions Plus gives UTA the Best value to meet our specifications at the lowest price.
Solicitation: IFB 22-03628BCM for RSS 11291.
Applicable Contracts: 22-036281, 22-036282, 22-036283, 22-036284, & 22-036285
These contracts will be for five (5) years to commence upon approval and will expire when all services have been received approximately December 31,2027. The combined pricing for all five (5) contracts is estimated at $5,940,353.07 over a five (5) year period.
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Yr1 (2023) |
Yr2 (2024) |
Yr3 (2025) |
Yr4 (2026) |
Yr5 (2027) |
5yr Total/Supplier (PO) |
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Crus Oil |
$ 113,345.09 |
$ 121,890.47 |
$ 76,299.13 |
$ 133,723.24 |
$ 85,657.03 |
$ 530,914.97 |
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Rhinehart Oil |
$ 80,553.78 |
$ 216,918.44 |
$ 212,665.13 |
$ 216,918.44 |
$ 212,665.13 |
$ 939,720.93 |
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Senergy Petroleum |
$ 2,095.47 |
$ 2,158.33 |
$ 2,201.51 |
$ 2,245.52 |
$ 2,290.45 |
$ 10,991.28 |
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Solutions Plus |
$ 66,233.70 |
$ 69,169.46 |
$ 69,392.70 |
$ 72,391.64 |
$ 72,551.70 |
$ 349,739.21 |
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Valvoline |
$ 858,996.03 |
$ 916,684.78 |
$ 672,062.36 |
$ 961,536.07 |
$ 699,707.44 |
$ 4,108,986.69 |
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Annual Total |
$ 1,121,224.07 |
$ 1,326,821.49 |
$ 1,032,620.83 |
$ 1,386,814.92 |
$ 1,072,871.76 |
$ 5,940,353.07 |
The pricing presented on the price forms with each contract are estimates only based on UTA’s best estimate for forecast usage over a five (5) year period. The estimated usage was only used to allow bidders to quote realistic pricing and are not an obligation to purchase.
The contract values for each supplier shall not exceed the amounts as stated in this board memo and in accordance with the limits of the RSS requisition.
Actual cost will be tracked and managed by the Procurement Department via POs within UTA’s ERP system JDE.
CONTRACT SUMMARY:
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Contractor Name: |
Solutions Plus, Inc. |
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Contract Number: |
22-036285BCM |
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Base Contract Effective Dates: |
2/22/2023 TO 12/31/2027 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
$349,739.00 |
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Procurement Method: |
IFB |
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Budget Authority: |
2023 Maintenance Operating Budgets |
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ALTERNATIVES:
One additional bidder provided pricing for this product with a price 4 time higher per gallon than Solutions plus bid.
FISCAL IMPACT:
This contract is estimated at $69,948.00 a year for a total 5 year contract estimated at $349,739.00.
ATTACHMENTS:
22-036285 Solutions Plus IFB 22-03628BCM Oils Lubes & Fluids MB signed
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