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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Viola Miller, Chief Financial Officer |
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PRESENTER(S): |
Todd Mills, Director of Supply Chain |
TITLE:
title
Pre-Procurements
- Transit Signal Priority (TSP) Corridor Study
- Compressed Natural Gas (CNG) Fueling Building Expansion
- Purchasing-card Program Administration
end
AGENDA ITEM TYPE:
Pre-Procurement
RECOMMENDATION:
Informational report for discussion
BACKGROUND:
Utah’s Public Transit District Act requires all contracts valued at $250,000 or greater be approved by the UTA Board of Trustees. This informational report on upcoming procurements allows Trustees to be informed and provide input on upcoming procurement projects. Following the bid solicitation and contract negotiation process, final contracts for these projects will come before the board for approval.
DISCUSSION:
• Transit Signal Priority (TSP) Corridor Study
The Innovative Mobility Services Department is seeking to contract with a consultant to conduct a Transit Signal Priority (TSP) Corridor Study.
UTA has made significant investments in TSP technology, which prioritizes equipped buses at signalized intersections to improve travel time and reliability. The selected consultant will develop a modeling-based framework and dashboard to guide data-driven decisions for optimizing TSP deployment and improving overall bus network performance. The consultant will also remain available on an on-call basis throughout the five-year study period to support future needs.
This procurement will be conducted as a Request for Proposal (RFP), where technical criteria will be evaluated and scored in addition to price. The term of this procurement is five (5) years. Funding for this project is included in the approved Capital Projects budget under MSP270. (#15990, PM-Hal Johnson)
• Compressed Natural Gas (CNG) Fueling Building Expansion
The Facilities Department is seeking to contract with a firm to design and construct an addition to Depot District Building 5 to increase CNG fueling facility capacity. The existing building, originally constructed in 2015, was designed to accommodate this expansion.
The project will include a 75 x 25-foot addition on the east side of the building, installation of new fueling infrastructure-including two additional fuel storage vessels-and various building upgrades to support the expansion. This increased capacity is required to accommodate additional CNG buses awarded to UTA through the Low-No grant program.
This procurement will be conducted as a Request for Proposal (RFP), where technical criteria will be evaluated and scored in addition to price. The contract term will be two (2) years. Funding for this project is included in the approved Capital Projects budget under MSP260. (#16072, PM-Ethan Ray)
• Purchasing Card Program Administration
The Procurement Department is seeking to contract with a firm to facilitate and administer UTA’s Purchasing Card (P-Card) program. The selected firm will be responsible for card issuance, fraud monitoring, transaction reconciliation and receipt management, as well as providing tools and reporting capabilities to ensure compliance with UTA’s internal purchasing policies and procedures.
UTA currently maintains approximately 400 individual and departmental P-cards used for purchases under $5,000, providing an efficient payment method that reduces the administrative costs associated with issuing purchase orders and processing accounts payable transactions. Transitioning between Purchasing Card (P-Card) systems is a complex and resource-intensive process. To ensure program stability, minimize disruption, and maximize long-term value, it is in the best interest of the agency to establish a five (5) year contract with five (5) optional one-year extensions.
This procurement will be conducted as a Request for Proposal (RFP), where technical criteria will be evaluated and scored in addition to price. Department budgets will be charged for department purchases at the end of each month.
(#209134, PM-Todd Mills)
ATTACHMENTS:
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