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TO: |
Board of Trustees |
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THROUGH: |
Mary DeLoretto, Interim Executive Director |
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FROM: |
David Hancock, Acting Chief Service Development Officer |
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PRESENTER(S): |
David Hancock, Acting Chief Service Development Officer |
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Jared Scarbrough, Acting Director of Capital Construction |
TITLE:
title
Change Order: On-Call Systems Maintenance - Task Order #016 - Mandatory Directive Expedient Release (MDER) Design and Installation in Vineyard Area (Rocky Mountain Systems Services)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve task order #016 to on-call systems contract and authorize Executive Director to execute task order and associated disbursements with Rocky Mountain Systems Services (RMSS) in the amount of $382,814.
BACKGROUND:
In November 2020, UTA released a request for procurement (RFP) for an on-call maintenance contractor focused specifically on systems engineering and maintenance support. Rocky Mountain Systems Services was selected as the winner based on overall scoring using the best value format. The UTA Board of Trustees approved the contract and authorized the Executive Director to execute the contract with RMSS on February 24, 2021. This contract is for three-years with two, one-year options. Typical task orders under this contract include:
• Subject matter experts to support UTA rail systems and MOW systems
departments.
• Train Control System upgrades, repairs, analysis, and training
• Stray Current monitoring and analysis
• OCS/TPSS repair, maintenance, and training
• Traffic Signal inspections, connections, repairs, and coordination
DISCUSSION:
UTA Staff is requesting approval of Task Order #016 with RMSS to complete the Mandatory Directive Expedient Release (MDER) project in the Vineyard area. UTA is designing and installing MDER functionality at the Grade Crossings along the Frontrunner Alignment. Currently, there is an on-going project in the Vineyard area preventing the MDER contractors from designing and constructing in that area. UTA has postponed the MDER work in the Vineyard area and removed that scope from the Positive Train Control (PTC) project contract (UT14-17TH) via a deductive change order. Completing this Task Order will aid in closing out the UT14-17TH contract this year, as planned.
Task Order #016 will require that the contractor follow the original scope of work for the MDER project and apply all necessary software, hardware, and testing in the following (8) locations:
• 400 South Orem
• 1600 North Vineyard
• 1100 South American Fork
• 1500 South American Fork
• 100 East American Fork
• 100 West American Fork
• Storrs Ave. American Fork
• 200 South American Fork
Work for Task Order #016 will begin after the completion of the on-going construction in the Vineyard area.
CONTRACT SUMMARY:
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Contractor Name: |
Rocky Mountain Systems Services |
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Contract Number: |
20-03382VW-16 |
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Base Contract Effective Dates: |
February 24, 2021 through December 31, 2023 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$2,918,412 |
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Amendment Amount: |
$382,814 |
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New/Total Amount Contract Value: |
$3,301,226 |
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Procurement Method: |
RFP best value modification |
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Funding Sources: |
Funding Sources: 2021 SGR Budget |
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ALTERNATIVES:
The do-nothing alternative would mean that this portion of track in the Vineyard area would have no MDER functionality. It is important to note that this task was previously included in the PTC project but had to be postponed.
FISCAL IMPACT:
This budget is included in the 2021 Capital Program.
ATTACHMENTS:
1) Contract