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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Jared Scarbrough, Acting Chief Capital Services Officer |
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PRESENTER(S): |
Kyle Stockley, Director of Capital Vehicles |
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TITLE:
title
Change Order: Light Rail Vehicles Change Order 1 - Notice to Proceed in Exercising Option to Purchase 20 Vehicles (Stadler US)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute Change Order 1 and associated disbursements on contract 23-03791 with Stadler US, in the amount of $121,511,694, on the notice to proceed to exercise the option to acquire an additional 20 new light rail vehicles and associated spare parts.
BACKGROUND:
On October 23, 2024, the Board of Directors approved a contract with Stadler US for the manufacture and delivery of 20 new light rail vehicles and their associated spare parts. The contract includes UTA-controlled options for procurement of up to an additional 60 vehicles at a guaranteed contract price.
DISCUSSION:
UTA’s existing SD100/SD160 light rail vehicles are coming to the end of their useful life. In October 2024, the base order contract was executed for procurement of 20 replacement light rail vehicles.
In the past year, UTA staff has identified additional funding for the procurement of an additional 20 vehicles to continue the replacement effort of the retiring SD100/SD160 fleet. The additional vehicles are required to continue to replace the retiring SD100/SD160 fleet and enable level-boarding throughout the system.
The contract pricing for these optional vehicles was set when the base order was placed and was been determined to be fair and reasonable based the UTA independent cost estimate and the performance of a price analysis.
CONTRACT SUMMARY:
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Contractor Name: |
Stadler US |
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Contract Number: |
23-03791-01 |
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Base Contract Effective Dates: |
October 24, 2024 to October 24, 2031 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$129,300,194 |
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Amendment Amount: |
$121,511,694 |
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New/Total Contract Value: |
$250,811,888 |
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Procurement Method: |
RFP |
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Budget Authority: |
Approved 2025 Capital Budget |
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ALTERNATIVES:
The alternative to moving forward with this contract would be to forego the purchase of the 20 new low-floor light rail vehicles. However, this option would prevent UTA from meeting its commitment to provide a fully level-boarding light rail system.
FISCAL IMPACT:
This contract is for procurement and delivery of vehicles and spare parts to be completed over the next 5 years from 2025 through 2029. The additional planned expenditures are as follows:
• 2025 Change Order Total: $60,000,000
• 2026 Change Order Total: $0
• 2027 Change Order Total: $0
• 2028 Change Order Total: $36,000,000
• 2029 Change Order Total: $25,511,694
Total Change Order Value: $121,511,694
Contract Total: $250,811,888
ATTACHMENTS:
• Change Order: Light Rail Vehicles Change Order 1 - Notice to Proceed in Exercising Option to Purchase 20 Vehicles (Stadler US)