|
TO: |
Board of Trustees |
|
THROUGH: |
Jay Fox, Executive Director |
|
FROM: |
Nichol Bourdeaux, Chief Planning and Engagement Officer |
|
PRESENTER(S): |
Hal Johnson, Director of Innovative Mobility Solutions |
|
|
Shaina Quinn, IMS Program Manager |
TITLE:
title
Change Order: Master Pool Service Agreement Service Order No. 1 for Supplemental Ski Service (Innovative Transportation Solutions, Inc., DBA The Driver Provider)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute the Service Order No. 1, and associated disbursements, for a not-to-exceed amount of $1,657,967 under the Master Service Pool Agreement with Innovative Transportation Solutions, Inc., dba The Driver Provider (hereinafter as “The Driver Provider”) for supplemental ski service on Ft. Union Blvd and Little Cottonwood Canyon during the 2024-2025 Ski Season.
BACKGROUND:
UTA desires to contract with an innovative private transportation company to provide flexible, temporary, and seasonal bus services as needed. With increasing traffic in Little Cottonwood Canyon, there is a need for more transportation options to reach the ski resorts. A master pool service agreement (MSA) for supplemental services with The Driver Provider was previously presented for board approval. The MSA has a total pool not-to-exceed value of $30,000,000 over 5 years for the entire pool.
For this first service order (Service Order 1), UTA is contracting with The Driver Provider for supplemental ski service. Service Order 1 is designed to provide both residents and tourists with a safe and convenient way to reach the ski resorts.
DISCUSSION:
This service order initiates supplemental ski bus service that supports requests from the community, the ski resorts, and stakeholders. Service is scheduled for approximately five months from December 2024 through April Change Day 2025.
The Driver Provider will operate independently from UTA but with UTA’s oversight using key performance indicators such as safety, ridership, cost efficiency, and service quality. The contractor must comply with all laws and regulations applicable to private transportation companies when sponsored by the public sector.
CONTRACT SUMMARY:
|
Contractor Name: |
Innovative Transportation Solutions, Inc. dba The Driver Provider |
|
Contract Number: |
24-038431PP-1 |
|
Base Contract Effective Dates: |
August 14, 2024 - December 31, 2025 |
|
Extended Contract Dates: |
N/A |
|
Existing Contract Value: |
N/A |
|
Amendment Amount: |
N/A |
|
New/Total Contract Value: |
$1,657,967 |
|
Procurement Method: |
RFP for MSA |
|
Budget Authority: |
Approved 2024 Budget |
|
|
|
ALTERNATIVES:
The Board could choose to not approve supplemental ski service for 2024/2025. Approval could be recommended for 2025/2026 or explore other service options.
FISCAL IMPACT:
The NTE (Not to Exceed) contract value for service order 1 is $1,657,967 and falls under the Master Service Agreement. This and future service orders will require board approval. Based on a cost estimate for supplemental services under the MSA, a total of $30 million is allocated over 5 years. Other service orders may follow to draw down on the MSA’s $30 million estimated cost.
All funds will come from the Contract Services operating expense line-item (6650.50353) from the Planning & Engagement Department under Innovative Mobility Solutions yearly budget.
2024 Budgeted Total: $90,000
2025 Tentative Budget Request: $1,567,967
Expected 1-year Service Order 1 spend: $1,657,967
ATTACHMENTS:
• UTA Contract: 24-038431PP-1 for Service Order 1