|
TO: |
Board of Trustees |
|
THROUGH: |
Jay Fox, Executive Director |
|
FROM: |
Dave Hancock, Chief Officer of Capital Services |
|
PRESENTER(S): |
Jared Scarbrough, Director of Capital Design and Construction |
|
|
Greg Thurston, Project Manager |
TITLE:
title
Change Order: On-Call Systems Maintenance Contract Task Order #25-006 - Rain Lily Drive Overhead Catenary System (Rocky Mountain Systems Services)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute Task Order 25-006 and associated disbursements with Rocky Mountain Systems Services in the amount of $608,367 to relocate the insulated overlap on the westbound track at Rain Lily Drive and reconfigure the overhead catenary system.
BACKGROUND:
UTA executed contract 24-03814VW with Rocky Mountain Systems Services (RMSS) for on-call systems maintenance. The term of this contract is for three years with two one-year term options. RMSS was selected based on best value procurement methodology. The UTA Board of Trustees approved the contract on June 12, 2024, and it was fully executed on June 14, 2024. The original contract value is not-to-exceed $40,000,000 at $8,000,000 per year.
Typical task orders under this contract include:
• Support for rail and maintenance of way systems
• Upgrades, repairs, analysis, and training of train control systems
• Repair, maintenance, and training of overhead contact systems and traction power substations
DISCUSSION:
Under Task Order 25-006, Rocky Mountain Systems Services (RMSS) will relocate the overhead catenary system insulated overlap on the westbound track, approximately 200 feet to the North, at Rain Lily Drive to accommodate a new grade crossing and traffic signal. In addition, RMSS will repair wire-runs 6 and 7 that were damaged in a vehicle collision. Completion of this work is expected in December2025.
CONTRACT SUMMARY:
|
Contractor Name: |
Rocky Mountain Systems Services |
|
Contract Number: |
24-03814-25-006 |
|
Base Contract Effective Dates: |
June 14, 2024 through July 1, 2027 |
|
Extended Contract Dates: |
N/A |
|
Existing Contract Value: |
$4,768,533.55 |
|
Amendment Amount: |
$608,367 |
|
New/Total Contract Value: |
$5,376,900.55 |
|
Procurement Method: |
RFP Best Value |
|
Budget Authority: |
Approved 2025 Capital Budget |
|
|
|
ALTERNATIVES:
Disapprove task order. If the overhead catenary system insulated overlap remains where it is, UTA’s light rail vehicles will risk catenary failure while stopped at the new grade crossing location.
FISCAL IMPACT:
This task order request allocates $608,367 of the 2025-2029 Capital Plan for the Overhead Catenary System Rehabilitation and Replacement project (SGR398).
2025 Capital Budget: $5,000,000 ($4,000,000 Grant Funded)
Costs: $0
Obligations: $0
TO 25-006: $608,367
Remaining Capital Budget: $4,391,633
ATTACHMENTS:
Task Order