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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Dave Hancock, Chief Service Development Officer |
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PRESENTER(S): |
Dean Hansen, Manager Systems Engineering |
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TITLE:
title
Change Order: On-Call Systems Maintenance Contract Task Order #24-011 - Materials for University Line Overhead Catenary System Upgrades (Rocky Mountain Systems Services)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve task order #24-011 (U-Line OCS Materials) to on-call systems maintenance contract with Rocky Mountain System Services (RMSS) and authorize the Executive Director to execute task order and associated disbursements in the amount of $555,542.38.
BACKGROUND:
In March of 2021, UTA executed contract 20-03382VW with Rocky Mountain Systems Services (RMSS) for on-call systems maintenance. The term of this contract is for three years with two one-year term options. RMSS was selected based on best value procurement methodology. The UTA Board of Trustees approved the contract on February 24, 2021, and it was fully executed on March 2, 2021. On November 18, 2022, UTA executed change order #23-001 to exercise the two, one-year term options, ending on December 31, 2025. The original contract value was estimated at $15,000,000. On April 12, 2023, the UTA Board of Trustees approved an increase of the estimated contract value to $30,000,000.
Typical task orders under this contract include:
• Support for rail and maintenance of way systems
• Upgrades, repairs, analysis, and training of train control systems
• Monitoring and analysis of stray current
• Repair, maintenance, and training of overhead contact systems and traction power substations
• Inspection, connection, repair, of traffic signals
DISCUSSION:
UTA is requesting approval of task order #24-011 with RMSS. This task order is for the procurement of long-lead materials to upgrade the Overhead Catenary System (OCS) along the U-Line alignment. The UTA Systems group is planning to replace the track crossovers located at 450 East and Rice interlocking on the University Alignment. Both track crossovers will be replaced due to poor track conditions (rail wear). Prior to starting work, the UTA Systems Department evaluated the OCS in this section to determine if specific OCS components along this alignment should also be replaced during these track replacement outages. A field evaluation of the OCS in this area has determined that certain sections of contact wire should be replaced along with other OCS elements. To take full advantage of the shutdown period, UTA Systems Engineering proposes to also use this time to replace the worn contact wire and OCS elements along the U-Line alignment.
CONTRACT SUMMARY:
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Contractor Name: |
Rocky Mountain Systems Services |
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Contract Number: |
20-03382-24-011 |
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Base Contract Effective Dates: |
March 2, 2021, through December 31, 2023 |
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Extended Contract Dates: |
Through December 31, 2025 |
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Existing Contract Value: |
$25,944,761.96 |
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Amendment Amount: |
$555,542.38 |
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New/Total Contract Value: |
$26,500,304.34 |
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Procurement Method: |
RFP best value modification |
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Budget Authority: |
2024 Capital Budget - OCS Rehab and Replacement Project (SGR-398) |
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ALTERNATIVES:
Disapprove task order. Not ordering long-lead materials will delay construction.
FISCAL IMPACT:
Budget for this Task Order 24-011 amendment value of $555,542.38 is included in the 2024-2028 Capital Plan.
ATTACHMENTS:
Task Order #24-011