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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Viola Miller, Chief Finance Officer |
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PRESENTER(S): |
Todd Mills, Director of Supply Chain |
TITLE:
title
Pre-Procurements
- Operations System Software
- Design Services for Maintenance Training Facility
- Pension Management and Investment Services
end
AGENDA ITEM TYPE:
Pre-Procurement
RECOMMENDATION:
Informational report for discussion
BACKGROUND:
Utah’s Public Transit District Act requires all contracts valued at $200,000 or greater be approved by the UTA Board of Trustees. This informational report on upcoming procurements allows Trustees to be informed and provide input on upcoming procurement projects. Following the bid solicitation and contract negotiation process, final contracts for these projects will come before the board for approval.
DISCUSSION:
• Operations System Software. This is a pre-procurement for the upgrade and replacement of a comprehensive operations system. This is critical operational and technology infrastructure to support and deploy our daily service delivery needs in both Operations and Maintenance. The software we are procuring will have two primary focus areas, workforce management, and enterprise asset management. The workforce management system allows for the effective management of the entire bid-to-pay process for operators, train hosts, and other UTA team members across all modes while adhering to all regulatory requirements. The enterprise asset management system is a transit specific, asset management and maintenance system allowing for deep native integration with UTA data ecosystems. Multiple application systems at UTA have exceeded or will reach the end of their effective life span over the next couple of years. This new software will bring UTA the latest technology to replace our outdated operations systems. This contract will be for a term of 5 years, and the procurement will be conducted as an RFP, where technical criteria will be evaluated and scored in addition to price.
• Design Services - Maintenance Training Facility. This is a procurement to contract with a firm to provide design and architectural services to remodel the semi service building into a maintenance training facility for bus, light rail, and frontrunner vehicles. The remodeled building will include training bays, classroom space, conference rooms, and office space. The contract will be for a term of 3 years, which will include 1 year for design and 2 years for construction support. Funding for this project was included in the approved Capital Projects budget under code MSP 267, and this procurement will be conducted as an RFQu, and will be awarded to the vendor with the best overall qualifications.
• Pension Management and Investment Services. This is a procurement to contract with a firm to provide investing services and portfolio management for UTA’s pension plan funds. Our current contract expires on December 31st 2023. The term of this new contract will be for a base of 3 years, plus two 1-year options. Funding for the portfolio management service fee is paid for through the pension plan funds, and this procurement will be conducted as an RFP.
ATTACHMENTS:
None