|
TO: |
Board of Trustees |
|
THROUGH: |
Jay Fox, Executive Director |
|
FROM: |
Kim Shanklin, Chief People Officer |
|
PRESENTER(S): |
Greg Gerber, Director Talent Acquisition |
|
|
|
TITLE:
title
Contract: Task Ordering Agreement for Recruiting Services Pool (Millennium Solutions Group LLC)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute the Task Ordering Agreement and associated disbursements with Millennium Solutions Group LLC as one of 5 contractors in a recruiting services pool with a not-to-exceed amount of $500,000.
BACKGROUND:
UTA currently does not have any recruiting firms on contract to use for direct placement. The process to bring in a recruiting firm can be lengthy and there are times when we need to hire a qualified candidate quickly. There are also no state contracts currently in place that we can use. By having a pool of recruiting firms on contract UTA will be able to quickly reach out for help when needed to hire qualified talent.
DISCUSSION:
This contract is to help Utah Transit Authority (UTA) find, recruit, and hire qualified employees to work hard to fill key positions. The services will be used to fill Information Technology, Organization Excellence/Continuous Improvement, Human Resource, Finance, and other positions within UTA.
This contract is one of 5 task ordering agreements awarded to 5 different firms in a recruiting services pool. The contractor that brings in a qualified candidate selected by UTA for a specific position receives an agreed-upon commission. The Not-to-Exceed (NTE) amount for all 5 contracts in the pool is $500,000.
CONTRACT SUMMARY:
|
Contractor Name: |
Millennium Solutions Group LLC |
|
Contract Number: |
23-037843CG |
|
Base Contract Effective Dates: |
5/8/2024 through 3/26/2029 |
|
Extended Contract Dates: |
NA |
|
Existing Contract Value: |
NA |
|
Amendment Amount: |
NA |
|
New/Total Contract Value: |
$500,000 for all 5 contracts in the pool. |
|
Procurement Method: |
RFP |
|
Budget Authority: |
Approved 2024 Operating Budget |
|
|
|
ALTERNATIVES:
The intent of this recruiting pool is to only use it when UTA internal recruitment resources are unable to fulfill the recruitment request due to either an aggressive "Time to Fill" expectation or UTA is looking for a VERY unique skillset. If this recruitment pool of staffing resources is rejected, UTA risks not finding the right talent for its mission critical work in a timely fashion.
FISCAL IMPACT:
The 2024 approved budget includes $100,000 for the recruiting pool. Projected funding requests for 2025, 2026, 2027, and 2028 will be $100,000 for each year. The total 5-year Pool Not-To-Exceed (NTE) amount is $500,000. All funds will come from the Contract Services operating expense line item in the Department of Human Resources yearly budget 5200.50353.92.
2024 Budgeted Total: $100,000
2025 Budget Request: $100,000
2026 Budget Request: $100,000
2027 Budget Request: $100,000
2028 Budget Request: $100,000
Expected 5-year Recruiting Pool spend: $500,000
ATTACHMENTS:
Contract