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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
David Hancock, Chief Capital Services Officer |
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PRESENTER(S): |
Sean Murphy, Facility Development Manager |
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Clint Campbell, Facility Development Strategist |
TITLE:
title
Contract: Task Ordering Agreement for Facility Remodel and Reconfiguration Professional Services (Paulsen Construction, LLC)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute the contract and associated disbursements with Paulsen Construction, LLC in the not-to-exceed amount of $3.97M for the 3-year base period for general contractor duties for facility remodels and improvements.
BACKGROUND:
As UTA’s Facility Development team has reviewed contracting procedures for remodeling needs, we have identified an opportunity to increase project delivery efficiency and consistency throughout the agency’s service area.
Establishing an on-going contract with a qualified general contractor will dramatically reduce the timeline for completing work that falls outside the scope of UTA’s Facility Maintenance team.
DISCUSSION:
Through a competitive procurement, UTA has selected Paulsen Construction to provide general contractor duties related to facility remodels and improvements. Utilizing a Task Order process will allow UTA’s Facility Development team to address a range of similar facility needs in a timely manner. Individual task orders meeting the threshold for board approval will be presented for board approval as required.
The approval of this contract will authorize execution of the 3-year base contract. Staff will seek future board approval if UTA wishes to exercise the two option years outlined in the contract.
The solicitation and contract have been structured to ensure other departments at UTA can take advantage of Paulsen’s services, if appropriate for a given project.
CONTRACT SUMMARY:
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Contractor Name: |
Paulsen Construction, LLC |
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Contract Number: |
23-03808 |
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Base Contract Effective Dates: |
5/08/2024 - 3/28/2027 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
NTE $3.97M for 3-year base period |
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Procurement Method: |
RFQU |
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Budget Authority: |
Approved 2024 Capital Budget |
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ALTERNATIVES:
The board could recommend amendments or reject the proposed contract. Either option would delay Facility Development’s ability to deliver much-needed improvements to buildings throughout UTA’s system. It is unlikely that a significantly better consultant team would be found through a new procurement.
FISCAL IMPACT:
Funding for 2024 expenses is included in the approved 2024 capital budget. Funding for additional years is shown in the 5 Year Capital Plan, and staff will seek re-authorization in subsequent years.
Funding is included in Capital Project FMA679.
5_year Capital Plan Amounts (2024 amount is included in Approved 2024 Capital budget):
- $1,490,000 (2024)
- $1,290,000 (2025)
- $1,190,000 (2026)
- $1,040,000 (2027) (Option 1 - will need Board approval if exercised)
- $540,000 (2028) (Option 2 - will need Board approval if exercised)
ATTACHMENTS:
1) MTOA Contract between UTA and Paulsen Construction (23-03808)