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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Dave Hancock, Chief Service Development Officer |
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PRESENTER(S): |
Dean Hansen, Manager Systems Engineering |
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TITLE:
title
Contract: UTA Transit Systems Consultant to Support Systems Engineering (WSP USA, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute the contract and associated disbursements with WSP USA, Inc. for Systems Engineering Support in the not to exceed amount of $8,569,638.00 for the 3 year base contract. Additional board approval will be required to exercise option years.
BACKGROUND:
On September 22, 2023, UTA issued Request for Proposal Package Number 23-03772VW (“RFQu”) encouraging interested parties to submit proposals to perform the services described in the RFQu. Upon evaluation of the proposals submitted in response to the RFQu, UTA selected Contractor WSP as the preferred consultant to perform the Work.
The total not-to-exceed (NTE) amount of this contract including the two option years is $11,369,638. The overall NTE amount for the first 3 base years of the contract is $8,569,638. Staff is only requesting approval of the 3 base years of the contract and will return to the board for approval of any option years.
The Consultant will perform Engineering Professional Services under the day-to-day guidance of UTA. The Consultant for this project will be experienced in performing work related to transit systems, including train control, communications, traction power, and overhead catenary systems (OCS), as well as related capital programs. The Consultant will act as subject matter experts and augment UTA staff.
The Consultant will support Systems Engineering with tasks, such as:
• Verification/Validation Planning and Execution
• Risk Management and Mitigation
• Compliance Management
• MOW Training and Support
• Configuration Management and Change Control
• Support During Procurement Activities.
• Document Control
• Fiber Optic/Network Upgrades & Maintenance
• Scope Creation
• Cost Estimating
DISCUSSION:
In order to support and maintain UTA’s growing transportation systems, UTA requires the assistance and support of a Systems Engineering Support contractor. This additional support is essential to maintain the required cadence of systems engineering. UTA is requesting approval of contract 23-03772WV - UTA Transit Systems Consultant to support Systems Engineering with Professional Services Consultant WSP.
CONTRACT SUMMARY:
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Contractor Name: |
WSP USA, Inc. |
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Contract Number: |
23-03772VW |
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Base Contract Effective Dates: |
March 28, 2024, through February 28, 2027, with two additional one-year options to be exercised at UTA’s sole discretion following future board approval. |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
Not to Exceed $8,569,638 for 3-year base period |
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Procurement Method: |
RFQu most qualified procurement |
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Budget Authority: |
Capital Construction Budget and 2024-2028 Capital Plan |
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ALTERNATIVES:
Disapprove contract, resulting in delayed delivery of systems-related projects. This delay stems from the necessity to rely on in-house personnel for the required services. In many cases, UTA does not have sufficient in-house resources that are qualified to perform these services and execute them efficiently.
FISCAL IMPACT:
Funding for this contract is included in the 2024 - 2028 Approved Capital Plan under various project codes. This contract may be funded by a combination of federal and local sources. In instances where Consultant services are invoiced under a project code linked to federal funding, the corresponding federal grant may be allocated to cover the costs of said services.
ATTACHMENTS:
Contract 23-03772VW