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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Sheldon Shaw, Safety and Security Director |
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PRESENTER(S): |
Kent Muhlestein, Safety Administrator |
TITLE:
title
Contract: Arc Flash and Shock Risk Study of UTA Electrical Systems (Kinectrics AES, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute a contract and associated disbursement with Kinectrics AES, Inc. in the amount of $486,941.71 to perform an arc flash and shock risk study of UTA electrical systems. This approval is only for the base year and contract value stated above.
BACKGROUND:
An arc flash and shock risk assessment is necessary under OSHA and NFPA 70E standards for electrical safety in the workplace to reduce the risk of electrical hazards while performing electrical tasks.
DISCUSSION:
The contracted vendor will perform arc flash assessments and shock risk assessment of UTA electrical installations necessary to determine the proper electrical protective equipment that must be provided to UTA maintenance employees potentially working on energized electrical systems. The information from this analysis will be posted on electrical panels and electrical control devices with the necessary safety information
This contract is for a one-time assessment of the rail line and signal electrical installations, signal houses and substations during the year 2022 but may also include assessment of more building facilities through the end of the contract term in 2023. Additional option years and work beyond the $486,941.71 will require separate board approval.
CONTRACT SUMMARY:
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Contractor Name: |
Kinectrics AES, Inc. |
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Contract Number: |
22-03589AB |
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Base Contract Effective Dates: |
October 12, 2022 to October 31, 2023 |
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Extended Contract Dates: |
NA |
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Existing Contract Value: |
NA |
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Amendment Amount: |
NA |
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New/Total Contract Value: |
$486,941.71 |
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Procurement Method: |
RFP |
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Budget Authority: |
Capital Budget |
ALTERNATIVES:
Continue current practice of electricians using their best judgement without the necessary hazard risk information to select proper PPE.
FISCAL IMPACT:
A portion of the cost for this work is included in the 2022 capital budget, with additional funds proposed in 2023
ATTACHMENTS:
Professional Services Agreement UTA Contract #22-03589AB