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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Viola Miller, Chief Financial Officer |
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PRESENTER(S): |
Viola Miller, Chief Financial Officer |
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Brad Armstrong, Director Budget & Financial Strategy |
TITLE:
title
TBA2025-08-01 - Technical Budget Adjustment - 2025 Operating Budget
end
AGENDA ITEM TYPE:
Other Approval
RECOMMENDATION:
Approve TBA2025-08-01 to authorize the addition of 0.5 position (FTE) to the Planning & Engagement Office within the 2025 Operating Budget and to move the Ticket Vending Machine maintenance departmental 2025 Operating Budget from the Finance Executive to Operations Executive hierarchy.
BACKGROUND:
Board Policy 2.3 Budget allows the Board of Trustees to amend or supplement the Authority’s budget at any time after its adoption. The Board may do this through a Technical Budget Adjustment (TBA) when the request does not increase budget authority, or through a Budget Amendment, after consultation with the Local Advisory Council, when an increase in the annual appropriation authority is requested.
Board Policy 2.3 Budget (section C.2) also requires that administrative adjustments which seek to reallocate funds across Mode, Executive and Chief Offices, or between capital projects be brought to the Board for a Technical Budget Adjustment consideration.
DISCUSSION:
This Technical Budget Adjustment will make the following changes:
2025 Operating Budget:
Adda 0.5 FTE to convert a current part time position in Community Engagement to a full time position in the Planning & Engagement Office to support UTA Community Engagement activities. This increase supports UTA’s Strategic Goals of Community Support and Customer Experience. Key Performance Indicators linked to this increase include the number of community events, number of partnerships, and communities reached. UTA places a large emphasis on participation with our communities through events and outreach opportunities across the communities and cities in our service area, including resource fairs, community festivals, community and neighborhood meetings, and more. This change will have a net neutral budget impact, with funding for the position coming from the existing Planning and Engagement budget.
Move the Ticket Vending Machine (TVM) maintenance department from the Finance organization to the Operations organization management hierarchy. To facilitate this move, the decrease in budgeted expense and FTE count in the Finance Office will be equal to the increase in budgeted expense and FTE in the Operations Office. .
ALTERNATIVES:
The Board may reject or request revisions to the requested Technical Budget Adjustments. If the operating changes are not made, then support for UTA’s Community Engagement and TVM maintenance process may be impacted.
FISCAL IMPACT:
The proposed addition of the Community Engagement 0.5 FTE position will be funded from the 2025 Operating Budget.
Funding for 2026 additional expenses for this position will be funded from offsets to currently programmed 2026 contractor/consultant services.
There is no impact on budget authority for the move of the TVM maintenance department from Finance to Operations.
There is no overall increase in budget authority. There is no impact on UTA’s Fund Balance within this TBA.
ATTACHMENTS:
TBA2025-08-01 - Technical Budget Adjustment - Exhibit A
TBA2025-08-01 - Technical Budget Adjustment - Exhibit A-2 Financial
TBA2025-08-01 - Technical Budget Adjustment - Exhibit A-2 FTE