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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Alisha Garrett, Chief Enterprise Strategy Officer, |
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Nichol Bourdeaux, Chief Planning & Engagement Officer |
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PRESENTER(S): |
Kyle Brimley, IT Director |
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Jaron Robertson, Director of Planning |
TITLE:
title
Contract: Remix Planning Software 5-Year Software Maintenance License (Carahosoft Technology Corp.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize Executive Director to execute a five (5) year contract, and associated disbursements, with Remix through Carahsoft Technology Corp. (CA Technologies) in the not-to-exceed amount of $1,032,430 if State of Utah Contract AR2472 is renewed and extended prior to September 15, 2026.
BACKGROUND:
UTA’s Planning Department has been using the Remix planning software since April 2020. Remix is a software as a service transit planning platform that allows for quick information sharing and automation of tasks related to service planning.
DISCUSSION:
Remix software was first procured in April 2020. Two subsequent amendments were executed to include on-demand planning and extend the life of the contract through July 31, 2025.
Remix has proven to meet UTA’s planning requirements and is instrumental in the development of the agency’s Long-Range Transit Plan, Five-Year Service Plan, and annual Change Day plans. Rather than re-procure a transit planning software solution, UTA can leverage and execute an Order with Remix through Carahsoft Technology Corp., who was awarded State of Utah Contract AR2472, and is a Value-Added Reseller.
With Remix, the process of performing service impact analyses takes minutes - and can effectively work in real time when working with stakeholders. In addition, Remix and its outputs are much more user-friendly than current tools, allowing for easier communication about proposed service changes and their impacts to stakeholders, local leaders, and the public at large.
The order is for three (3) base years with two (2) one-year option periods. Though Utah State Contract AR2472 term runs from March 1, 2017 through September 15, 2026, the contract includes a “Survival” clause to extend all Terms and Conditions of the Contract through the end of the final optional maintenance period of this Order, which is July 31, 2030.
CONTRACT SUMMARY:
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Contractor Name: |
Carahsoft Technology Corp. |
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Contract Number: |
17549 |
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Base Contract Effective Dates: |
Utah State Contract AR2472 - March 1, 2017 thru September 15, 2026 |
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Contract Base: August 1, 2025 thru July 31, 2028 |
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All Contract Options Exercised: thru July 31, 2030 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
$1,032,430 |
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Procurement Method: |
Utah State Contract AR2472 |
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Budget Authority: |
Approved 2025 Operations Budget |
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ALTERNATIVES:
The alternative for executing these types of service planning tasks is to use lesser equipped tools (such as GIS, Trapeze) for service impact analysis, which can take 1-2 weeks for a given service change.
FISCAL IMPACT:
• 2025 Contract Total: $206,486
• 2026 Contract Total: $206,486
• 2027 Contract Total: $206,486
• 2028 Contract Total: $206,486
• 2029 Contract Total: $206,486
Total Contract not-to-exceed value: $1,032,430
ATTACHMENTS:
• Contract: Remix Service Planning Software 5-Year License (Carahosoft Technology Corp.)
• Utah State Contract AR2472 (Link <https://bit.ly/USC_AR2472>)